Administrative & Personal Assistant – Real Estate Team Ops Support
Employment Information
Job Description
Administrative & Personal Assistant handling operations for a growing real estate team. Supporting Taylor with admin tasks and managing schedules in a 100% remote role.
Responsibilities:
- Support Taylor in running internal operations for a growing real estate team (30 → 60 agents).
- Create and manage Google Forms and simple internal workflows (e.g., feedback forms, information collection, event RSVPs).
- Assist with ordering and coordinating marketing items and team materials.
- Ensure agents have all required marketing assets (signs, cards, collateral).
- Handle data entry and clean-up: audit client contact information and flag missing data.
- Manage and maintain schedules for weekly team meetings, workshops, and management meetings.
- Work inside the team’s tech stack including Follow Up Boss, Compass platform, and Google Workspace.
Requirements:
- 3+ years experience as an Administrative Assistant, Executive Assistant, Team Coordinator, or similar.
- Experience supporting real estate teams or other fast-paced, growing businesses is a plus.
- Tech-savvy, quick learner, and confident navigating multiple platforms.
- Strong organizational and time management skills; able to manage a high volume of small tasks without dropping details.
- High attention to detail and aesthetics (clean formatting, well-crafted email templates, simple yet polished presentation).
- Proactive and resourceful; can suggest ways to improve processes.
- Comfortable helping Taylor figure out what can be delegated.
- Excellent written and spoken English.
- Comfortable supporting both business and personal tasks in a professional, discreet manner.
Benefits:
- 100% REMOTE
- $50 birthday bonus
- $200 testimonial bonus
- $300 tenure bonus every 6 months
- $500 entry monthly raffle
- NO TRACKER. NO PROBLEM
Similar Jobs
Executive Assistant
Trellix
Executive Assistant providing high-level administrative support to executives at Trellix, a cybersecurity company, managing schedules, communications, and travel arrangements.
Senior Executive Assistant
CommandLink
Executive Assistant providing high-level support to C-suite executives at Command|Link. Manage communications, calendars, and lead various cross-functional projects.
Executive Assistant, Marketing Coordinator
Inside Out Group
Executive Assistant and Marketing Coordinator for medical massage therapy practice. Focused on lead generation, marketing, and client relationship management with a therapeutic approach.
Multiskilled Virtual Assistant, Bilingual
SnappyCX
Virtual Assistant providing administrative support and customer communication in a remote role. Collaborating on digital operations and utilizing tools like QuickBooks and WordPress.
Executive Assistant, Systems Operations – Healthcare
Assist World
Executive Assistant & Systems Operations VA for a U.S.-based physician-led healthcare practice. Streamlining operations, organizing finances, and building scalable workflows.
Executive Assistant – Operations Virtual Assistant, Consulting Business, Short-Term Rentals, Household Support
Assist World
Executive Assistant supporting a solo founder in managing business and personal workstreams. Responsibilities include calendar management, financial admin support, and SOP maintenance.
Executive Assistant – Sales & Operations Coordinator
Treant
Executive Assistant supporting the executive team with communication and operations. Managing scheduling, sales activity, and organizational workflows in a remote setup.
Virtual Assistant Principal
Virtu.Academy
Assistant Principal at Virtual Preparatory Academy enhancing academic performance and student engagement across Washington state. Collaborating with educators and families to foster a positive school environment.
Virtual Assistant Principal
ACCEL Schools
Virtual Assistant Principal at ACCEL Schools leading educational efforts for K-12 online students. Collaborating with teachers and families to promote academic success and student well-being.
Executive Assistant
Webflow
Executive Assistant supporting the founder and performing administrative duties remotely for a team connecting businesses with remote talent. Involves quality assurance, marketing support, and customer service.
Executive Assistant, Marketing Specialist
Webflow
Executive Assistant/Marketing Specialist managing remote talent operations at Coconut. Prioritizing meaningful partnerships while performing administrative and marketing tasks effectively.
Virtual Assistant
FoodMe Global / Dine Palace
Customer Support Executive focused on enhancing customer satisfaction for DinePalace.com. Responsibilities include handling inquiries, educating customers, resolving issues, and maintaining communication records.
Personal Assistant
Dev.Pro
Personal Assistant supporting the President in a remote role, coordinating travel and managing schedules while performing various administrative tasks.
Executive Assistant
Allied Talent Partners
Executive Assistant providing essential administrative, logistical, and coordination support for Allied Talent Partners. Role is part-time and remote with preference for Johannesburg or Nairobi.
Virtual Assistant
EIS Group
Remote Virtual Assistant providing administrative and operational support to ensure efficient day-to-day business operations. Managing emails, schedules, and customer inquiries.
Virtual Assistant – Maintenance/Operations
Cube Care Company
General Virtual Assistant providing administrative support to operations and technical teams at US-based custom manufacturing company. Managing documentation, schedules, and workflows while working remotely.
Executive Administrator
Switzerland Global Enterprise
Executive Administrator providing high-level administrative support to the NAM Region executive team, managing communications, and overseeing daily operations. Requires strong organizational skills and confidentiality in task execution.
Executive Administrator
GE Vernova
Executive Administrator providing high-level administrative support to the NAM Region executive team while managing communications. Requires strong organizational skills and discretion in handling confidential information.
Part-time Personal Assistant
RecruitMyMom
Remote part-time Personal Assistant supporting operational tasks in the construction, logistics, or mining industries. Managing administration and logistics coordination for efficient day-to-day activities.
Bilingual Virtual Assistant
Neolytix
Bilingual Medical Virtual Assistant in customer service, preparing medical records and ensuring compliance. Joining a consulting organization serving small healthcare providers in the United States.