AP Specialist, Accounting Clerk
Employment Information
Job Description
AP Specialist managing invoice processing and vendor relations at aviation company. Ensuring financial compliance and operational efficiency in a remote finance team.
Responsibilities:
- Invoice Processing - Receive, review, and verify invoices for accuracy, proper approval, and appropriate coding to general ledger accounts.
- Payments Management - Prepare and process vendor payments via wire transfers, or electronic payments while ensuring adherence to payment schedules.
- Vendor Relations - Communicate with suppliers to resolve discrepancies, obtain missing information, and maintain positive working relationships.
- Reconciliations: Perform regular reconciliation of accounts payable sub-ledgers and vendor statements to the general ledger and correct all ApP sync system errors.
- Expense Reports - Review and process employee expense claims in line with company policies.
- Month-End Support - Assist with journal entries, accruals, and other month-end closing tasks.
- Record Maintenance - Maintain accurate and organized files for invoices, payment records, and vendor contracts.
- Compliance - Ensure adherence to company policies, internal controls, and relevant tax and reporting regulations.
- Process Improvement - Contribute to enhancing AP and accounting workflows to improve efficiency and accuracy.
- Any other duties or support to the Account Payable and Expense Controller.
Requirements:
- Bachelor’s degree in Accounting, Finance, Economics, Business, or related field
- Professional certification (e.g., CPA, ACCA, CIMA) strongly preferred.
- Minimum 5 years of relevant experience, ideally in the airline or transportation industry, with exposure to revenue accounting, operational finance, or controlling.
- Strong understanding of airline revenue cycles, cost structures, and interline billing.
- Proficiency in ERP and financial systems (Netsuite, Tipalti, Bill, Ramp or equivalent) and airline-specific systems (e.g., PROS, Sabre, Amadeus or other).
- Advanced Excel and financial modeling skills.
- Proactive, detail-oriented, and adaptable in fast-paced, high-growth environments
- Must be a strong problem-solver, driven by facts and fact-based analysis.
- Must be action-oriented and results-driven and love working with a diverse team.
Benefits:
- Pay Range: $85,000.00 - $110,00.00 annually in the United States [exact compensation may vary based on skills, experience, and location.]
- Time Off: [Accured/Unlimited] PTO, accrued sick time, bereavement, and holiday pay.
- Benefits: medical, dental, vision, life, disability, 401k, dependent care FSA, health FSA, teammate travel perks
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