Chief of Staff / Office Manager
Employment Information
Job Description
Office Manager overseeing daily operations and administration for a boutique M&A law firm. Responsible for enhancing operational efficiency through project management and team coordination.
Responsibilities:
- Oversee day-to-day office operations, including invoicing, billing, client matter setups, and maintaining office policies and procedures for optimal efficiency.
- Support partner scheduling, serve as the primary point of contact for client inquiries, and coordinate client kick-off meetings and work streams.
- Create and maintain project timelines, develop presentations and reports, and implement project management tools and processes to ensure smooth execution of firm initiatives.
- Assist with copywriting for various firm marketing materials, draft and proofread important business correspondence, and maintain accurate records of office activities and client interactions.
- Facilitate effective communication between departments, organize team meetings and events, and assist in onboarding new team members to foster collaboration and productivity.
Requirements:
- Bachelor's degree in Business Administration, Public Administration, or related field
- 3+ years of experience in Chief of Staff, office management, or administrative roles
- Excellent organizational and project management skills
- Strong written and verbal communication abilities in English
- Proficiency in Microsoft Office suite and ability to quickly learn new software systems (the law firm uses Clio legal software)
- Comfort with design tools like Canva for creating presentations and materials
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