Executive Assistant – Inbox & Calendar Manager, Admin Support
Employment Information
Job Description
Executive Assistant serving as Client’s right hand for inbox and calendar management across multiple businesses. Providing proactive administrative support with strong organizational skills.
Responsibilities:
- Fully manage and triage Client’s email inbox(es)
- Prioritize messages, flag urgent items, draft replies, and organize communications
- Build and maintain labeling + filtering systems for email efficiency
- Ensure Client only sees what’s necessary and that no message is missed
- Proactively manage calendar across multiple businesses
- Book meetings, calls, and reminders
- Manage reschedules, confirmations, and follow-ups
- Ensure Client is always prepared for upcoming meetings
- Conduct basic online research (vendors, partners, companies, tools)
- Prepare summaries, briefs, and recommendations as needed
- Assist with light documentation and organizational admin tasks
- Coordinate simple workflows and establish streamlined processes
Requirements:
- 3+ years experience as an EA, PA, or Admin Assistant
- Exceptional English — written and spoken
- Very strong organization and time management skills
- Experience handling inbox and calendar management for senior-level executives
- Ability to proactively anticipate needs without detailed instructions
- Discretion and confidentiality when handling sensitive information
- Comfortable working across multiple brands/companies under one executive
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