Executive Legal Operations Assistant
Employment Information
Job Description
Executive Legal Operations Assistant at Job Duck supporting a dynamic legal team remotely. Organizing client workflows and assisting with financial processes within a remote work setup.
Responsibilities:
- Develop, execute, and monitor CRM workflows including onboarding, offboarding, and logging interactions
- Conduct minor research to gather contact information and maintain CRM databases
- Track and analyze firm-wide performance metrics
- Support accounts receivable/payable tasks including invoicing, reviewing time entries, and processing payments
- Maintain records and enter financial data using Minute7, QuickBooks Online, and Excel
- Communicate with vendors to resolve service and payment issues
- Organize and maintain digital records, cloud storage, and email systems
- Schedule deadlines, appointments, and travel arrangements
- Assist with client intake and administrative communications
- Coordinate client deposits, documentation, and updates
- Support marketing efforts such as newsletters, ads, cards, and payments
- Help with internal hiring, onboarding, and team support
- Organize monthly team meetings and foster firm-wide collaboration
Requirements:
- 2-3 years of experience as an Executive Assistant
- Fluent in English (spoken and written)
- Prior experience in administrative or executive support roles
- Familiarity with CRM systems and financial tools
- Strong proficiency in Microsoft Excel and cloud-based platforms
Benefits:
- Competitive salary
- Paid Time Off and holiday pay (where applicable).
- Annual Bonuses.
- 100% remote/home-based position.
- Full-time, long-term career opportunities.
- Parental Leave.
- Professional development and training.
- Dedicated team support.
- Alignment with our clients' core values.
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