Inbound Logistics Coordinator
Employment Information
Job Description
Inbound Logistics Coordinator responsible for managing inbound shipments and customs compliance for international suppliers. Ensuring timely delivery and maintaining supply chain efficiency.
Responsibilities:
- Manage inbound shipments from global suppliers, ensuring timely delivery and compliance with import regulations.
- Track shipments and proactively resolve delays or issues with carriers and brokers.
- Ensure all import documentation is accurate and complete, including commercial invoices, packing lists, and bills of lading.
- Maintain up-to-date knowledge of customs regulations and ensure proper classification using HS codes.
- Liaise with freight forwarders and customs brokers to facilitate smooth import processes.
- Negotiate rates and service terms to optimize cost and performance.
- Communicate with warehouse teams to schedule inbound deliveries and ensure space availability.
- Reconcile shipment receipts with purchase orders and resolve discrepancies.
- Enter shipment details into ERP or logistics management systems accurately and in a timely manner.
- Maintain records of all inbound shipments for audit and reporting purposes.
- Serve as the primary point of contact for overseas suppliers regarding shipment status and documentation.
- Build strong relationships to improve communication and reliability.
- Track key performance indicators such as on-time delivery rates, cost per shipment, and customs clearance times.
- Provide regular reports to management with insights and recommendations.
- Monitor inbound logistics costs and assist in budget planning.
- Identify cost-saving opportunities through carrier selection, route optimization, and consolidation.
- Stay informed on international trade laws, US customs laws, import restrictions, and safety standards.
- Ensure all inbound logistics activities comply with company policies and legal requirements.
- Identify inefficiencies in the inbound logistics process and propose solutions.
- Participate in cross-functional projects to enhance supply chain operations.
Requirements:
- 3+ years of experience in inbound logistics or international shipping coordination (specifically USA).
- Strong knowledge of HS codes and customs documentation requirements.
- Experience working with freight forwarders and customs brokers.
- Proficiency in logistics software and ERP systems (NetSuite preferred).
- Excellent organizational and time management skills.
- Strong communication skills, both written and verbal.
- Ability to analyze data and generate actionable insights.
- Detail-oriented with a high level of accuracy in documentation.
- Understanding of international trade regulations and Incoterms.
- Ability to work independently and collaboratively in a fast-paced environment.
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