Staff Project Manager
Employment Information
Job Description
Project Manager overseeing resource and project management for APR, a production consulting firm. Supporting client solutions and financial health through strategic project oversight.
Responsibilities:
- Staffing and Labor Oversight
- Meet regularly with the Resource Management team to negotiate and coordinate resource requirements, opportunities, and conflicts
- Support Resource Specialist in determining resource workload and priorities within designated client team assignments and assist in driving optimal resource utilization across all available client opportunities
- Assist Group Directors with resource allocation, tracking and assignments
- Track “Actuals” against SOW (# of projects, deliverables or resource hours)
- Project Workflow and Scope Management
- Support and facilitate Client Solutions account governance and oversight, including tracking of retained and project-based labor reporting and analysis, billing oversight, risk management, resource time management, and scope delivery management
- Partner with Group Directors to ensure scoped services and deliverables are clearly defined and aligned to target business performance objectives
- Facilitate retrospective meetings, document lessons-learned and continually refine the portfolio management process
- Attend account team meetings as needed to discuss engagement details – including risk management, task prioritization, and scope changes
- Responsible for impact analysis for scope change on assigned project and/or retainer engagements, leading to collaboration with the appropriate Group Director to determine next steps
- Develop strategies to promote team adherence to APR and/or client policy
- Drive compliance and consistency across client teams, including global client teams
- Maintain team policy and procedures documentation
- Manage team schedules and deadlines around data entry and reporting
- Create and manage detailed timelines for client asset delivery and client project reports
- Schedule internal team meetings and client meetings as needed
- Maintain production calendars and internal activity/status reports and client documentation as needed
- Manage folder structure, files and naming conventions; assist with locating files and filing
- Be able to attain the highest level of confidentiality as this role will have access to confidential information
- Manage an efficient team process for report development and review
- Update APR’s client reporting calendar and create work-back schedules
- Participate in the screening and interview process for new project managers
- Support team in onboarding new project managers
- Budget Management
- Assist in creating project and retainer cost outs in collaboration with internal stakeholders
- Attend bi-monthly finance/billing meetings with Client Solutions teams
- Responsible for review of client burn reports within the portfolio to ensure portfolio success and/or collaboration with Group Directors on adjustments as needed to align client scope with financial compensation
- Responsible for managing financial milestones in APR Software and working with finance to confirm payment and reconcile costs
Requirements:
- Hold a PMP Certification (Project Management Professional)
- Proficiency in MS Office applications including Microsoft Excel, Google Drive, Adobe Creative Suite, Google Suite, Smartsheet, EAS and other agency tools
- Excellent communication skills (verbal and written)
- Ability to clearly define and communicate issues and actions required
- Ability to prioritize and multitask
- Highly organized and detail-oriented yet flexible and adaptable
- Calm and focused under pressure
- Holds team members and self-accountable
- Assertive conflict-resolution and problem-solving skills
- Effective decision-maker – makes decisions in a timely manner, sometimes with incomplete information and under tight deadlines and pressure
- Demonstrates confidence, professionalism, and diplomacy
- Capable of establishing strong relationships and gaining trust from peers
- Positive and Collaborative
- Ability to work independently as well as in a team environment
- Solutions-oriented
- Embrace and champion technology advancements and changes in process and procedure to better meet client needs
- Future focused and technologically adept
- Good listener, takes feedback well and addresses problems
- Demonstrates good judgment and decision-making skills
- Exhibits leadership potential and sets a positive example for the department
- Solid internal relationships - must be well respected and trusted by coworkers
- Viewed as extremely reliable and resourceful
- Looks ahead and pushes our department forward with curiosity and restlessness.
Benefits:
- None specified.
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