Talent Acquisition Specialist
Employment Information
Job Description
Talent Acquisition Specialist providing operational support for nonprofit hiring initiatives throughout 2026. Managing application screening and interview coordination for high-volume recruitment processes.
Responsibilities:
- Review and screen applications using our competency-based rubrics
- Identify qualified candidates based on established criteria and move them through Greenhouse stages
- Conduct initial phone screens for high-volume roles (30-45 minute structured interviews)
- Document screening notes and interview feedback in Greenhouse
- Flag strong candidates for TA Partner review
- Manage complex interview scheduling across multiple time zones for 6-8 concurrent searches
- Maintain complete Greenhouse setup including: posting jobs across all platforms, entering interview questions and scorecards, uploading interview guides, updating candidate stages, tracking all communication, and ensuring data accuracy
- Schedule and send interview confirmations with logistics, adding calendar invites, sharing prep materials with candidates
- Send timely, professional communications using our templates while maintaining Merit America's voice
- Manage the recruiting inbox, responding to all candidate inquiries within two business days
- Communicate decisions to candidates at each stage and respond thoughtfully to follow-up questions
- Assist with candidate preparation calls before panel interviews
- Ensure every candidate has a positive experience regardless of outcome
- Maintain accurate job postings across all platforms
- Conduct reference checks following established protocols
- Update and organize interview guides, scorecards, and hiring materials
- Maintain TA documentation and process materials
Requirements:
- 2+ years of talent acquisition, recruiting coordination, or HR experience
- Ability to consistently and fairly evaluate high-volume applications using structured rubrics
- Experience conducting initial phone screens or structured interviews
- Experience with applicant tracking systems (Greenhouse strongly preferred)
- Detail-oriented with accurate record-keeping and high comfort with technology
- Strong time management and follow-through, with track record of meeting deadlines and independently managing multiple searches
- Strong written communication skills for candidate correspondence
- Ability to work effectively with people across lines of difference
- Ability to handle confidential information with discretion
- Proven ability to manage complex scheduling across multiple time zones
- Comfort adapting to changing priorities in a fast-paced environment
Benefits:
- 4-day work week (Fridays are an operating day if there is a holiday closure during the week)
- Medical, Dental and Vision insurance (100% Paid Employee Only Coverage)
- Flexible Spending Account and Health Savings Account
- Dependent care Flexible Spending Account
- Health Reimbursement Account fully funded by Merit
- Education & personal development reimbursement
- Catalog of courses for professional learning and development
- Short and long-term disability
- Unlimited vacation (after a 90-day introductory period)
- Paid Parental Leave and Adoption benefits (after 1 year of employment)
- 11 federally recognized holidays
- 1 week office closure in July (week of July 4th)
- 2 week holiday office closure in December/January
- 401(k) retirement plan with automatic Merit contribution
- Wellness Benefits/Wellness Resources
- Discount perks at work program
- Phone/technology stipend
- Home office setup stipend
- Affinity groups and community building via virtual, in-person, and/or regional meetups
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