Virtual Assistant
Employment Information
Job Description
Virtual Assistant supporting administrative tasks, managing communications, and scheduling. Seeking proactive individuals with strong organizational skills for remote engagement.
Responsibilities:
- We are seeking a proactive and detail-oriented Virtual Assistant to provide essential administrative support. The ideal candidate will manage inbound calls, schedule appointments, and handle email/text correspondence to ensure smooth daily operations. This role requires excellent communication skills, organizational ability, and comfort with basic productivity tools.
- **Key Responsibilities**
- Handle inbound calls promptly and professionally
- Book and manage appointments, meetings, and reminders
- Respond to emails and text messages on behalf of the company
- Maintain accurate records of communications and schedules
- Provide general administrative support as needed
Requirements:
- **Tools & Software:**
- Communication: RingCentral, Skype, Zoom, Microsoft Teams, Slack
- Email & Calendar Management: Gmail/Outlook, Google Calendar, Microsoft Outlook Calendar
- Appointment Scheduling: Calendly, Acuity Scheduling, Google Calendar
- Productivity & Organization: Google Workspace (Docs, Sheets, Drive), Microsoft Office Suite (Word, Excel, Outlook), Notion, Trello, Asana
- Customer Management (basic): HubSpot CRM, Zoho CRM (optional depending on clientâs setup)
- **Qualifications**
- Previous experience as a Virtual Assistant, Administrative Assistant, or in a similar role preferred
- Strong written and verbal communication skills
- Excellent organizational and multitasking abilities
- Proficiency in using email, scheduling, and communication tools
- Ability to work independently and manage tasks with minimal supervision
- Professional, reliable, and customer-service oriented
- **Minimum Technical and Work Environment Requirements:**
- **Internet Connection:**
- Primary internet connection with a minimum speed of **15 Mbps**.
- Backup internet connection with at least **10 Mbps**.
- Backup connection must be capable of supporting work during a power outage.
- **Primary Device:**
- Desktop or laptop equipped with at least:
- **Intel Core i5 (8th generation or newer)**, **Intel Core i3 (10th generation or newer)**, **AMD Ryzen 5**, or an equivalent processor.
- A minimum of **8 GB RAM**.
- **Backup Device:**
- Must meet or exceed the performance of an **Intel Core i3** processor.
- Must be functional during power interruptions.
- A functioning **webcam**.
- A **noise-canceling USB headset**.
- A **quiet, dedicated home office space**.
- **Peripherals and Workspace:** A **smartphone** for communication and verification purposes.
Benefits:
- Workdays: Monday to Thursday, and Saturday
- Days Off: Friday and Sunday
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