Administrative Coordination and Operations Management
Employment Information
Report this job
Job expired or something wrong with this job?
Job Description
Operations Coordinator for Huppée agence créative handling documentation and project tracking. Supporting the founder and ensuring organizational efficiency in a fast-paced environment.
Responsibilities:
- Serve as the founder's operational right hand
- Ensure that everything we do is well documented, properly tracked, and accurately measured
- Update and maintain the client database in Airtable
- Document ongoing engagements in ClickUp: deliverables, deadlines, owners, statuses
- Compile and analyze hours worked per engagement to evaluate client profitability
- Prepare simple dashboards to track agency goals (revenue, utilization rate, profitability)
- Write and update internal procedures (SOPs) for recurring tasks
- Prepare reports and client follow-ups; contribute to improving existing tools
Requirements:
- Currently enrolled in an administrative or management program (or equivalent qualification)
- Comfortable with digital tools (you will learn Airtable, ClickUp, Make.com — experience with them is a plus)
- Strong organizational skills and attention to detail
- Autonomous, curious, and able to manage multiple projects simultaneously
- Good written communication in French (English is an asset)
- Comfortable in a fast-moving entrepreneurial environment
Benefits:
- Hands-on use of a CRM in a real context tied to profitability
- Reading and analysis of profitability data
- Project management with professional tools (ClickUp, Airtable)
- Writing SOPs and documenting processes
- Broad overview of how a creative agency operates
- Tips and tricks with AI
Similar Jobs
Director, Global Operations
Director of Global Operations overseeing operational effectiveness and AI transformation efforts in global health organization. Leading cross-functional initiatives and managing diverse teams across multiple geographies.
Director, Franchise Operations – Advanced Hydration
Senior National Sales Executive responsible for developing relationships and driving brand sales in the beverage industry. Leading business planning and collaborating with key partners to foster growth.
CSSP Operations Training Lead
CSSP Operations Training Lead at Guidehouse developing comprehensive training programs aligned with mission needs. Coordinate sessions, track completions, and ensure workforce readiness in cybersecurity operations.
IT Operations Director
IT Operations Director leading Service Desk and Infrastructure Engineering at Sentinel Blue. Overseeing IT operations lifecycle, ensuring reliability and security across client environments.
Manager, Agency & Operations
Manager of Retail Media at Kraft Heinz focusing on shaping strategies and optimizing media agency partnerships. Overseeing operations for best-in-class retail execution with a strong emphasis on collaboration and performance.
Director, Digital Operations
Director of Digital Operations leading financial and operational planning for the $700MM Digital Services portfolio. Collaborating with cross-functional teams to advance enterprise objectives.
Sales Ops Manager
Sales Ops Manager at Gartner optimizing processes for effective sales organization. Leading cross-functional projects to drive sales productivity and improve operational strategy.
Brand Operations Specialist
Brand Operations Specialist coordinating Brand team operations for Genesys. Managing schedules, meetings, and initiatives while leveraging AI for operational efficiency.
Senior IT Operations Specialist
Senior IT Operations Specialist at Rise8 managing cloud-based services for government organizations. Lead operational tasks, collaboration across teams, and ensure compliance with NIST standards.
IT Operations Specialist III
IT Operations Specialist managing services within a cloud-based Kubernetes platform on AWS GovCloud for Rise8. Ensuring reliability, support, and innovative solutions including AI-augmented practices.
Infrastructure Operations Specialist
Infrastructure Operations Specialist ensuring technology infrastructure operational reliability via monitoring and incident response. Supporting security alerts and engaging operational procedures with the team.
Implementation & Operations Lead
Implementation & Operations Lead responsible for strategic operational processes at Walker Advertising. Managing client program implementation and partnering with leadership for scaling initiatives.
Head of Strategic Operations – Sr. Manager/Director
Lead Strategic Operations at Collective, redefining how businesses-of-one function. Manage workflows and a team to enhance operational efficiency in a financial service context.
Head of Service Operations – Sr. Manager/Director
Head of Service Operations at Collective ensuring high-quality execution of integrated financial services. Managing workflows and team operations in a process-driven environment.
Technical Operations Generalist
Technical Operations Generalist supporting internal tooling ecosystem for a fast-growing marketplace company. Focused on improving operational efficiency and system automation.
Senior Operations Analyst
Operations Sr. Analyst providing support in managing benefits for ESI Markets at Cigna Group. Responsible for operational tasks related to benefit set-ups and ensuring compliance standards are met.
Operations Supervisor – Snow & Landscaping
Operations Supervisor leading client-centric team to ensure service delivery for facility services provider. Driving customer service experience by analyzing performance metrics.
VP of Operations
VP of Operations at American Safety Institute leading operational transformation for transportation training. Overseeing customer success and back-office functions for efficient growth.
Senior Enablement Strategy – Ops Manager
Senior Enablement Strategy & Ops Manager at Vanta shaping operational excellence in revenue enablement with strategic insights and data-driven frameworks.
Senior Director, Technical Operations
Senior Director of Technical Operations at Nerdio managing divisional strategy and operational execution. Leading cross-functional initiatives and driving KPI accountability in a tech-focused environment.