Clinical Trial Associate
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Job Description
Clinical Trial Associate supporting QPS’s pharmaceutical, biotechnology, and medical-device research services. Coordinating study operations, documentation, meetings, compliance, budgets, and site activities.
Responsibilities:
- Support the global Project Manager in keeping studies on schedule and within budget
- Maintain and oversee trackers for timelines, documents, enrollment, and site activity
- Ensure alignment with study plans and stakeholder expectations across teams
- Schedule and organize team calls and vendor meetings
- Draft agendas and meeting minutes and follow up on action items and open issues
- Assist with Investigator Meetings and study start-up communication
- Prepare, distribute, and file study-specific documents and templates
- Ensure timely and accurate filing of essential documents in the Trial Master File
- Collaborate with CRAs and sites to maintain updated records across systems
- Participate in internal and external audits and quality reviews
- Monitor documentation for completeness, version control, and regulatory compliance
- Reconcile site and vendor invoices against project documentation
- Assist with vendor payments, budgeting, RFPs, and forecasting
- Contribute to site selection, initiation, and tracking
- Prepare tools and materials for site management and visits
- Coordinate CDA and contract processes with legal and vendor partners
Requirements:
- Experience in clinical research, CROs, or a related scientific field
- Prior Clinical Trial Associate experience prioritized
- Strong organizational and time management skills
- Demonstrated ability to juggle multiple priorities
- Clear and professional written and verbal communication
- Prior experience scheduling meetings, creating agendas, and taking meeting minutes
- Proactive mindset and ability to work independently within global project teams across multiple time zones
- Hands-on experience using Veeva Vault and other clinical tracking and document systems, such as TMF and CTMS
- Strong Microsoft Office skills
- A degree in a life sciences or healthcare-related field is preferred
- Equivalent experience in a clinical research environment will also be considered
Benefits:
- Great learning opportunities
- Support from seasoned professionals for learning potential and career goals
- Structured Career Ladders
- Bonuses and merit increases linked to individual, team and company performance
- Company-matched 401(k)
- Company-sponsored Group Life/AD&D insurance
- Short- and Long-term Disability Insurance
- 100% home-office based work arrangement
- Up to 5% travel
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