Community Relations Coordinator
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Job Description
Community Relations Coordinator connecting Galaxy with local communities in Lubbock, TX. Coordinating events, managing hospitality assets, and building relationships with stakeholders.
Responsibilities:
- Plan and coordinate logistics for a range of Galaxy-hosted events, including public and community-facing events, and internal team gatherings.
- Manage vendor relationships including catering, A/V, décor, and venue selection.
- Develop and maintain event timelines, run-of-show documents, and post-event summaries.
- Collaborate with internal teams to ensure events reflect Galaxy’s brand standards and serve as an extension of our community relations strategy.
- Handle guest communications, RSVPs, and day-of attendee management.
- Conduct site visits and final walk-throughs to confirm event readiness.
- Maximize the value of Galaxy's hospitality assets by managing all aspects of suite operations at a local sports and entertainment venue to support relationship-building with key stakeholders, partners, and community members.
- Oversee ticket tracking, allocation, and distribution across internal stakeholders and guests.
- Coordinate food and beverage service, working with venue staff to ensure a high-quality guest experience.
- Maintain accurate records of suite usage, guest lists, and related expenses.
- Assist the Community Relations Manager in building and maintaining relationships with local leaders, civic organizations, nonprofits, and community stakeholders across Galaxy’s operating markets.
- Represent Galaxy at community meetings, public forums, local events, and civic functions as needed.
- Identify and help coordinate community partnership opportunities, sponsorships, and grant program activities in support of Galaxy’s community initiatives.
- Track and maintain records of community engagement activities, stakeholder contacts, and outreach efforts to support reporting and continuity.
Requirements:
- 2 or more years of experience in event coordination, hospitality, or a related field.
- Strong organizational skills and exceptional attention to detail.
- Ability to manage multiple events and timelines simultaneously.
- Professional communication and interpersonal skills, particularly in high-touch guest and stakeholder settings.
- Bachelor’s degree in Hospitality, Event Management, Communications, or a related field preferred but not required.
Benefits:
- Health insurance
- Retirement plans
- Paid time off
- Flexible work arrangements
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