Document Services Coordinator
Employment Information
Report this job
Job expired or something wrong with this job?
Job Description
Document Services Coordinator managing enterprise document workflows for PacificSource, a health insurance provider. Coordinating governance, vendors, reporting, and compliant fulfillment operations.
Responsibilities:
- Coordinate intake, routing, and tracking of enterprise document requests
- Track document projects and workflow activities to ensure timely completion of deliverables and deadlines
- Schedule and support document governance meetings, including preparation of materials and follow-up activities
- Coordinate annual document reviews and document lifecycle management activities
- Maintain workflow tracking systems, project records, and supporting documentation
- Monitor project status and communicate updates, risks, and deadlines to stakeholders
- Coordinate communications and information exchange with business units and operational stakeholders
- Prepare operational status reports and provide updates on workload, workflow, and project activity
- Coordinate vendor interactions and scheduling activities to support document production and fulfillment services
- Support process improvement efforts through workflow monitoring and documentation maintenance
- Assist with departmental communications and stakeholder outreach
- Support continuous improvement and operational effectiveness initiatives
- Coordinate training logistics and related administrative activities
- Maintain departmental records, files, and documentation
- Perform other duties as assigned
Requirements:
- Minimum of 3 years of project coordination, workflow administration, healthcare operations, business operations, communications, or related administrative support functions required
- Experience coordinating multiple projects, managing timelines, and working with cross-functional stakeholders preferred
- High school diploma or equivalent required
- Knowledge of project coordination and workflow management principles
- Knowledge of business communication and stakeholder engagement techniques
- Knowledge of scheduling, meeting coordination, and administrative support practices
- Knowledge of reporting tools, workflow tracking systems, and project management applications
- Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams
- Knowledge of documentation management, record retention, and process documentation practices
- Basic understanding of healthcare operations and regulatory compliance requirements
- Ability to read and comprehend both written and spoken English
- Ability to communicate clearly and effectively
- Ability to meet department and company performance and attendance expectations
- Ability to follow PacificSource privacy policy and HIPAA laws and regulations concerning confidentiality and security of protected health information
Similar Jobs
Pharmacovigilance Specialist
Pharmacovigilance Specialist serving as Local Safety Officer for DACH countries. Ensuring regulatory compliance, safety information processing, audits, literature monitoring, SOPs, and PV training.
Analytics Intern
Analytics Intern improving Excel reporting, data accuracy, and automation for Conifer Health’s healthcare operations. Supporting healthcare trend research and business-function projects remotely in the US.
Cloud Performance Monitoring Specialist – AWS, Azure
Cloud performance specialist monitoring AWS/Azure applications and infrastructure for Accenture’s digital transformation services. Automating DevOps, Kubernetes, observability, and production reliability.
Open Source Intelligence Specialist
Open Source Intelligence Specialist investigating corporate, financial, and cyber risks for Binance’s global blockchain ecosystem. Mapping ownership structures and malicious-actor networks through OSINT and blockchain research.
Study Start-Up Specialist
Study Start-Up Specialist coordinating clinical trial approvals, budgets, documents, and recruitment readiness. Enabling faster activation for ECN Operating LLC’s patient advocacy and engagement operations.
Document Services Coordinator
Document Services Coordinator managing enterprise document workflows for PacificSource healthcare operations. Coordinating governance, vendors, reporting, and compliant document fulfillment.
Document Services Coordinator
Document Services Coordinator coordinating enterprise document workflows, governance, vendors, and fulfillment for PacificSource healthcare operations. Supporting compliant document delivery, reporting, and process improvement.
Customer Advisors, Full-Time
Asesores remotos contactando clientes para fidelización y retención en Partner Service. Empresa transnacional de telecomunicaciones con capacitaciones remotas y horarios flexibles.
Production Lead – Peak Health
ACA Production Lead overseeing Peak Health’s marketplace-plan production and compliance. Driving agent recruitment, sales strategies, training, and retention across West Virginia.
Coding Coordinator IV
Inpatient coding coordinator reviewing medical records, validating diagnoses, and ensuring accurate DRG reimbursement at ChristianaCare. Training coders and educating providers on clinical documentation improvement.
Coding Coordinator III
Coding Coordinator ensuring accurate healthcare coding, reimbursement, and data collection at ChristianaCare. Coordinating HIM coding staff, compliance, systems training, audits, and backlog prevention.
Part Time Faculty – Management
Part-time remote Management faculty teaching undergraduate and graduate students for APUS, an online university serving military and public service communities. Facilitating virtual classrooms, grading coursework, and supporting student success.
Utilization Management Specialist II
Utilization Management Specialist validating behavioral-health service authorizations for Trillium Health Resources. Routing clinical reviews and monitoring determinations across North Carolina.
Appeals Specialist II
Appeals Specialist managing behavioral-health grievances for Trillium Health Resources, a North Carolina managed-care organization. Investigating cases, determining resolutions, and issuing compliant communications.
Child Development Specialist
Child Development Specialist delivering home-based early intervention services for Sunny Days’ infant and toddler programs. Conducting assessments and parent coaching across California families’ natural environments.
Técnico Comercial – Autónomo
Comercial autónomo vendiendo soluciones contra humedades para viviendas y edificios en Madrid. Gestionando visitas, presupuestos y cierres consultivos con clientes potenciales asignados.
Solutions Specialist – Science and Technology
Business development specialist selling laboratory furniture, airflow systems, equipment, flooring, and installation services. Growing ISEC’s life sciences, healthcare, education, and government-sector sales.
Out-of-Network Contract Liaison
UM contract liaison negotiating out-of-network agreements and authorizations. Supporting MedPOINT Management’s IPA operations and managed care services.
Investigation Officer
Investigation Officer conducting fraud, digital evidence, surveillance, and litigation investigations. Supporting risk mitigation across Salmon’s financial services organization.
Clinical Product Expert
Clinical Product Expert supporting hospitals and clinicians using Profound Medical’s TULSA-PRO MRI-guided prostate ablation system. Guiding procedures, training teams, reviewing outcomes, and testing product improvements.