Estimator, Document Administrator
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Job Description
Estimator and document administrator supporting Prime Group’s vertically integrated real estate development and construction projects. Preparing estimates, managing contracts, permits, and construction document control remotely.
Responsibilities:
- Support the Corporate Operations & Construction Compliance Director with vendor communication, contract management, bid follow-up, and project estimation
- Prepare accurate estimates through comprehensive takeoffs of commercial and residential scopes of work
- Determine labor, material, and time requirements for projects
- Review proposal specifications, change orders, drawings, and contracts
- Generate forecasts and present reports to upper management
- Maintain contract tracking logs and prepare contract documents and templates
- Enter data and vendor information into SmartBid and Project Center
- Coordinate blueprint orders and execute purchasing and contract administration special projects
- Process and review Design Consultant plans and maintain plan logs for design changes and revisions
- Manage construction turnover forms, project requests in Wrike, and user access in Sage
- Support permitting, including building permits, USPS approvals, FAA approvals, address designations, trailer permits, and local Building Department filings
- Develop consultant budgets, permit and impact fee budgets, and project budget uploads
- Manage design consultant bidding, scopes of work, schedules of values, contracts, and change orders
- Create Notices of Commencement and coordinate utility connections
- Develop residential unit matrices
- Upload, organize, maintain, revise, label, distribute, audit, archive, and control access to construction documents in AutoDesk and the shared drive
- Create document templates and convert project-team information into user-friendly documents
- Liaise with project team members to ensure document compliance and quality
- Train document specialists and employees on document systems
- Report to the Corporate Operations & Construction Compliance Director
Requirements:
- Bachelor's degree in a construction-related field, or equivalent
- 3–5 years of related experience in a construction environment and/or training, or an equivalent combination of education and experience
- Proficiency in reading and interpreting construction documentation, including project plans, specifications, addenda, reports, and contracts
- Ability to read, analyze, and interpret business periodicals, professional journals, technical procedures, and governmental regulations
- Ability to write reports, business correspondence, and procedure manuals
- Ability to present information and respond to questions from managers, clients, customers, and the general public
- Ability to apply mathematical concepts including probability, statistical inference, geometry, trigonometry, fractions, percentages, ratios, and proportions
- Ability to solve practical problems and interpret written, oral, diagram, or schedule instructions
- Knowledge of Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Project
- Experience with Sage PCP, Sage 300, Timberscan, AutoCAD, Bluebeam, PlanGrid, PlanSwift, Wrike, Earthwork, B2W Estimate, Adobe, and Autodesk Build
- Must occasionally lift and/or move up to 10 pounds
- Ability to perform the listed physical demands, with reasonable accommodations available
- Travel percentage up to 10%
Benefits:
- Competitive salary commensurate with experience
- Collaborative and team-oriented work environment
- Opportunities for professional development and career advancement within a growing organization
- Fully remote work arrangement
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