Event Operations Coordinator
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Job Description
Event Operations Coordinator managing Ammortal’s wellness technology activations, vendors, inventory, travel, and budgets. Supporting flawless event execution and measuring ROI across a fast-paced calendar.
Responsibilities:
- Own logistics for recurring activation events, including booking vendors and venues, managing restocks, and coordinating staffing, resources, and scheduling
- Build team briefs for event timelines and logistics
- Create and maintain Hubspot and booking links
- Coordinate installs and setup for events and partner activations
- Support Events and Sales teams on site to ensure flawless execution
- Manage event and marketing material inventory from tracking and deployment through reconciliation
- Handle team travel logistics for all events
- Keep the event calendar and driver tasks current and accurate
- Research, vet, and maintain vendor relationships, including pricing, scheduling, and deliverables
- Gather and confirm partner details ahead of events
- Own event budget management and end-to-end ROI analysis
- Capture post-event feedback and compare actual results with projections
Requirements:
- Able to travel, including seasonal stretches of consecutive travel days
- Comfortable with numbers, able to build and maintain budget and ROI analysis accurately
- Background in event logistics, vendor management, or operations
- Customer service instinct
- Design or marketing sensibility
- Experience in a fast paced, high social environment such as hospitality, or logistics
- Familiarity with Hubspot, Asana, Notion, and Google Drive
Benefits:
- 80% of health, dental, and vision insurance covered
- 15,000 equity options vesting over 4 years with a 1 year cliff
- Unlimited paid time off
- Remote work
- Travel 1-3 times per month depending on event seasonality
- Opportunities to grow into leadership
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