Executive Operations Assistant, Bilingual
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Job Description
Executive Operations Assistant providing operational support for Real Producers markets. Managing CRM data and assisting with recurring workflows in a remote setup.
Responsibilities:
- Assist leadership by organizing operational processes and ensuring nothing is overlooked.
- Maintain an accurate and organized CRM database.
- Manage task lists, deadlines, deliverable tracking, and project dependencies across publishing and events.
- Support annual ranking and data collection projects.
- Assist with event promotion workflows and RSVP tracking.
- Manage submission intake, including photos, bios, and article files.
- Organize inboxes, filter communication, and maintain calendars.
Requirements:
- 4+ years of Executive Assistant, Operations Support, or Business Support VA experience.
- Bilingual proficiency in English and Spanish is required.
- Strong experience maintaining CRM data (Copper preferred; any CRM acceptable).
- Excellent written and verbal English communication (Level A–B).
- Strong organizational and multitasking skills with the ability to follow multi-step SOPs precisely.
- Experience supporting recurring workflows with tight deadlines.
- Tech-savvy and able to learn internal systems and processes quickly.
- Experience in events, publishing workflows, or partner support is a plus.
Benefits:
- Support coordination of sponsor deliverables and event communications
- Flexible working hours
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