Executive Operations Manager
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Job Description
Executive Operations Manager driving Phoenix Rescue Mission’s Christian ministry leadership operations. Coordinating ELT initiatives, CEO support, Board governance, and organizational projects.
Responsibilities:
- Run the Executive Leadership Team operating rhythm by gathering updates, building agendas, capturing decisions, and following up on action items
- Drive strategic initiatives from idea to completion by building project plans, setting milestones, and checking in with owners
- Maintain a shared project board and flag stalled or competing projects for Executive Leadership Team decisions
- Manage the CEO's and Chief of Staff's calendars and inboxes
- Screen and recommend responses to meeting and speaking requests
- Prepare briefings for meetings with donors, funders, and partners
- Provide a short daily look-ahead
- Support the Board and committees by managing calendars, agendas, packets, minutes, and governance records
- Prepare concise progress updates for the Executive Leadership Team and Board
- Coordinate consultant-led training, culture events, and other organizational projects
Requirements:
- Three to five years of progressive experience in executive support, project coordination, or operations
- Experience supporting senior executives or a governing board is a plus
- Bachelor's degree preferred
- Some college plus strong, relevant experience is welcome
- Proven ability to manage multiple complex projects at once and follow through with minimal supervision
- Sound judgment and strict confidentiality
- Excellent writing, proofreading, and communication skills, including executive-level reports and presentations
- Proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams) and project tools such as Asana or Monday
- Nonprofit or mission-driven experience preferred
- A personal and growing relationship with Jesus Christ
- Willingness to sign the Mission’s Statement of Faith and Lifestyle
- Comfortable working in an evangelical Christian ministry environment
- Alignment with the Mission's Statement of Faith and adherence to employee policies and guidelines
Benefits:
- Work that matters, alongside a team that celebrates one another
- Medical, dental, and vision coverage
- 401(k) with employer match
- Generous paid time off
- 12 paid holidays
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