Executive Sales, Client Experience Assistant
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Job Description
Part-time remote assistant supporting a data technology executive’s sales, client relationships, events, and outreach. Managing contacts, calendars, invitations, follow-ups, and Google Sheets.
Responsibilities:
- Manage, clean, and organize large client and prospect contact lists
- Research agency, brand, and industry contacts
- Keep contact information accurate and up to date
- Create and maintain organized Google Sheets
- Prepare client invitations and manage distribution lists
- Coordinate client events and experiences
- Manage guest lists, RSVPs, reminders, and event follow-up
- Draft warm, natural emails, invitations, and communications
- Manage calendars, scheduling, and meeting coordination
- Track sales follow-ups and outstanding action items
- Help organize prospecting and client outreach
- Keep projects moving and ensure nothing falls through the cracks
- Support creative ideas for client engagement and relationship building
- Anticipate upcoming needs and proactively help the client stay ahead
- Help ensure contact lists are clean, calendars organized, invitations accurate, events smooth, and follow-ups completed
- Support the client in building relationships, creating memorable experiences, growing the business, and making data approachable
Requirements:
- Excellent written and spoken English
- Advanced Google Sheets skills
- Google Workspace proficiency
- Strong online research skills
- Calendar and scheduling management
- Excellent attention to detail
- Experience working with contact lists and data
- Strong organizational and project-management skills
- Exceptionally organized and detail-oriented
- Proactive and comfortable taking ownership
- Resourceful and a strong problem solver
- Upbeat, positive, and curious
- Confident enough to ask questions and make recommendations
- Able to juggle multiple priorities while staying calm and organized
- Takes pride in polished, accurate work
- Interested in becoming a true partner rather than simply completing assigned tasks
- Executive Assistant or senior sales support experience especially valuable
- Sales or business development support experience especially valuable
- Advertising, media, marketing, or agency experience especially valuable
- Client relationship management experience especially valuable
- Event planning or coordination experience especially valuable
- CRM experience especially valuable
- LinkedIn prospect research especially valuable
- Canva or presentation experience especially valuable
- Some overlap with Eastern Time (New York) may be required
- Minimum availability of 10 hours per week
Benefits:
- Flexible schedule, to be discussed and finalized based on the client's workflow and the candidate's availability
- Starting with a minimum of 10 hours per week, with potential for hours to increase based on workload and business needs
- Opportunity to grow into the role, learn the business, understand clients, and become an invaluable part of how the client works
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