Grant Operations Administrator
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Job Description
Grant operations administrator advancing nonprofit funding applications at Goodstack. Managing calendars, portal submissions, supporting documents, and final application quality assurance.
Responsibilities:
- Provide essential administrative support to ensure grant applications move smoothly from intake to final submission
- Create, update, and maintain structured grant calendars for assigned nonprofit clients
- Monitor internal target dates, including a 7-day internal buffer
- Access funder portals and application software to extract exact questions, word limits, formatting rules, and required attachments
- Format extracted questions into standardized templates for Grant Writers
- Set up client login credentials and basic profile information on external portal platforms
- Input completed, client-approved narrative content into funder portals accurately
- Gather, format, and attach nonprofit supporting documents
- Verify that every form field is completed and no placeholder text, highlights, or missing answers remain
- Conduct final proofreading and formatting checks for coherence and logical flow
- Confirm narrative answers match portal fields and comply with character and word limits
- Flag technical discrepancies or missing information that could delay submission
- Execute final electronic grant submissions after approvals are cleared
- Record submissions, capture confirmation receipts, and update task statuses in AgentPro to trigger automated customer notifications
Requirements:
- 0–2 years of experience in administrative, operations, or data entry roles
- Recent graduates with strong organizational skills are welcome
- Exceptional precision in data entry, copy-pasting, and proofreading
- An eye for spotting formatting errors, broken links, or incomplete fields
- Ability to manage multiple deadlines, maintain calendars, and work proactively to avoid last-minute delays
- Comfort navigating new software platforms, web portals, forms, and cloud-based databases (e.g., Notion, Google Workspace, CRMs)
- Strong basic written English skills
- No prior grant writing experience required
Benefits:
- Salary reviews and share options becoming an integral part of our growth and share in the company's success
- Goodstack’s Workplace Giving
- Private Health Insurance
- On Tuesday, lunch is on Goodstack
- $300 Brighten your day annual budget
- $1,200 Learning & development annual budget
- Goodstack library
- Paid days off to volunteer for non-profit causes
- Paid days to attend conferences
- Paid day off on your birthday!
- 25 days annual leave, plus paid public holidays
- Paid sick leave
- Paid wellness leave
- Flexible working hours
- WFH budget upon joining
- Ecologi Carbon Offsetting
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