Grants Post-Award Specialist
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Job Description
Grants Post-Award Specialist ensuring post-award financial management and regulatory compliance for federal clients. Analysis, coordination, and reporting in a remote role at OCT Consulting.
Responsibilities:
- Financial Analysis & Reporting: Complete detailed financial analyses for grant closeouts and amendments; prepare executive and operational financial summary reports for the Grants Management Officer (GMO).
- Reconciliation & De-obligation Analysis: Reconcile grant invoicing, drawdowns, and payment history to ensure transaction accuracy; analyze reconciliations to determine unliquidated obligation (ULO) balances and exact de-obligation amounts.
- Administrative & Task Management: Manage administrative task workflows for grant closeouts and grant amendments throughout the active period of performance.
- Stakeholder Coordination: Actively follow up with grantees, Contracting Officer’s Representatives (CORs) / Agreement Officer's Representatives (AORs), and government representatives to ensure all technical and administrative closeout actions are finalized prior to final closeout approval.
- Tracking & Regulatory Compliance: Maintain accurate, real-time status tracking in internal databases and spreadsheets; ensure strict adherence to OMB circulars (including 2 CFR 200 Subpart E and 2 CFR 200.344) as well as agency-specific grant policies.
- File Review & Corrective Actions: Review grant files for missing required documentation (e.g., Final Federal Financial Reports [SF-425/FFRs], SF-428 Property Reports, final progress reports) and notify the GMO of required corrective actions.
- Closeout Reporting: Prepare comprehensive closeout packages and individual grant closeout reports summarizing financial status, resolved/outstanding issues, and recommendations for remediation.
- GrantSolutions System Processing: Utilize GrantSolutions to receive, process, review, and finalize grant amendment packages, ensuring full accuracy and policy compliance prior to submission.
Requirements:
- Citizenship: Must be a U.S. Citizen.
- Education: Bachelor’s degree in Business Administration, Finance, Accounting, Public Administration, or a closely related discipline desired)
- Years of Experience: 5+ years of directly relevant experience in federal grants administration, financial management, post-award management, or federal grant/contract closeout operations.
- Regulatory Expertise: Strong working knowledge of 2 CFR 200 (Uniform Guidance), 2 CFR 200.344 (Closeout), OMB circulars, and federal grant administration principles.
- System Knowledge: Experience using or familiarity with GrantSolutions (preferred) or similar federal financial/acquisition platforms (e.g., STAQS, PRISM, Phoenix, or Grant.gov).
- Technical Skills: Advanced proficiency in Microsoft Excel (financial modeling, formulas, pivot tables) and tracking databases for financial reconciliation.
- Clearance Requirements: Must be able to pass a background investigation to obtain a Public Trust / Moderate Risk Security Clearance; the investigation will involve a credit, fingerprint, and law enforcement agency check.
- Location / On-Site Requirements: Remote role based out of Washington, DC Metro area with infrequent local client interaction at agency HQ (Washington, DC) as required.
Benefits:
- Medical, Dental, and Vision insurance
- Retirement savings 401K plan provided by an industry leading provider with 3% employer contributions of the employee’s gross salary
- Paid Time Off and Standard Government Holidays
- Life Insurance, Short- and Long-Term disability benefits
- Training Benefits
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