Interior Design Assistant
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Job Description
Design Assistant at COUPAR assisting in all aspects of the interior design process. Working collaboratively on project design implementation and administrative duties with the design team.
Responsibilities:
- Manage tasks within 2-3 projects simultaneously with an eye for detail
- Maintain all project information in Basecamp with daily updates
- Assist with presentation preparation through the use of Powerpoint
- Gather detailed information and quotes for preparation of accurate design proposals
- Create and prepare proposals for client submission
- Assist Associate and Lead Designers with various design and administrative tasks related to all phases of high end interior design from initial planning through to project completion
- Review project plans and understand project scope, completion schedules and other related documents
- Develop AutoCAD plans, including but not limited to: floor plans, furniture plans, elevations, and reflected ceiling plans
- Maintain up to date knowledge of products and materials available on the market
- Maintain and develop vendor database and accounts
- Assist with sample return, sample pulls and materials library organization
- Assist Design Team with the following but not limited to: Studio Designer, Designer Link, Ivy, and Harvest time input and order tracking
- Organize and maintain client FF&E binders
- Interface with vendors via phone calls, emails, and shop visits to coordinate production and completion of orders
- Ability to resolve project problems and respond appropriately to vendor concerns with tact and efficiency
- Attendance or coordination of project site visit, vendor site measures, and furniture inspections
- Maintain excellent organization of project files, samples, and orders
- Track assigned tasks, appointments, and correspondence with detailed follow-through to reach completion
- Coordinate and assist with onsite project installations, which may include picking up and returning supplies, managing supply inventory lists, and creating and managing deinstallation punch list
- Proactively engage in the design process by managing up to Design Associate and Lead Designers
- Accurately and thoroughly document and manage time per company guidelines, inputting into Quickbooks and client softwares by the communicated deadlines
Requirements:
- 1 - 2 years of Interior Design internship or assistant level professional experience
- Positive attitude with eagerness to grow both professionally and personally
- A creative problem solver - Looks at problems as opportunities
- Highly productive and organized with thorough attention to detail
- Multitasking extraordinaire
- Dependable and punctual
- Effectively communicates with the team and vendors
- Ability to work both as a team & independently, taking direction with minimal supervision
- Strong administrative skills and a foundation in following processes and procedures
- Professional demeanor and sound judgment
- High EQ - Does not take things personally and is open to feedback
- Ability to be coached and learn alternate ways of approaching issues
- Degree in Interior Design or Interior Architecture a plus
- Proficiency in AutoCAD, Adobe Photoshop/Illustrator, and MS Office is a plus
- Proficient in any 3D rendering platforms and/or the ability to hand render is a plus
- Knowledge of Quickbooks Online, Studio Designer or Basecamp is a plus
- Having access to a vehicle is a plus
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