Operations Specialist
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Job Description
Operations Specialist responsible for managing expense and payment processes at Nebius. Collaborating with finance, procurement, legal, compliance, accounting, and logistics teams in AI cloud platform company.
Responsibilities:
- Support procurement-related processes, including purchase requests, purchase orders, vendor onboarding, and coordination between requestors, procurement, finance, and suppliers.
- Take responsibility for document management involving internal teams and external contractors, ensuring accurate creation, version control, and secure storage
- Coordinate agreements, reconciliations, reports, and other operational documents for internal and external counterparties
- Process reports and verify that they are complete, accurate, and correctly formatted according to internal standards
- Work closely with Accounts Payable teams to support transaction processing and resolve discrepancies
- Interact with cross-functional teams, including Legal and Accounting, to address operational issues and ensure smooth workflows
- Advise internal stakeholders on transaction processing requirements, documentation standards, and operational procedures
- Participate in special projects and cross-functional initiatives as required
Requirements:
- 1-2 years of experience in procurement operations, purchasing administration, finance operations, or a related operational role, with understanding of end-to-end procurement and purchase-to-pay (P2P) processes.
- Experience with document management and operational workflows involving internal teams and external counterparties
- Working knowledge of accounts payable processes
- Ability to review, and maintain agreements and supporting documentation
- Experience collaborating with cross-functional teams such as Legal, Accounting, and Finance
- Strong attention to detail and ability to ensure accuracy and consistency in documentation and reporting
- Ability to manage multiple tasks and priorities within established procedures
- Clear written and verbal communication skills
- Experience with ERP, finance, or document management systems
- Fluent English
Benefits:
- Competitive compensation
- Career growth and learning opportunities
- Flexibility and ownership
- Collaborative and innovative culture
- Opportunity to work on impactful AI projects
- International environment and talented teams
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