Procurement Specialist
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Job Description
Procurement Specialist managing IT hardware purchasing, inventory, and logistics for SOFTSWISS. Coordinating suppliers, equipment deliveries, warehouse records, and replenishment across multiple regions.
Responsibilities:
- Research, compare, and select suppliers to secure the best prices, discounts, and purchasing terms
- Manage procurement and logistics of IT hardware across multiple regions, including Asia, Europe, South America, and others
- Coordinate delivery and collection of equipment for employees, including shipment, pickup, replacement, and return logistics
- Maintain accurate and up-to-date hardware records in 1C
- Coordinate the transfer of equipment to service centers for repair and provide necessary information to responsible colleagues
- Manage warehouse inventory and ensure accurate tracking of equipment assigned to employees
- Conduct regular inventory checks for warehouse stock and equipment in employees’ possession
- Standardize and improve the hardware section in 1C, including maintaining a unified hardware database, common technical specifications format, warranty records, and hardware classification
- Collaborate with colleagues involved in hardware selection, purchasing, and related operational processes
- Monitor hardware availability and ensure timely replenishment
- Handle procurement-related documentation, including invoices and other purchasing documents
Requirements:
- 2–3+ years of experience in hardware procurement, IT asset management, logistics, inventory, or a similar role
- Hands-on experience with 1C
- Experience using Jira and Confluence
- Experience in inventory management and warehouse accounting
- Experience organizing hardware logistics across different regions
- Good understanding of procurement documentation, including invoices
- English language proficiency: B1 and above
- Russian language proficiency: B2 and above
- Experience in supplier negotiations and vendor management (nice to have)
- Understanding of warranty handling and repair workflows (nice to have)
- Strong organizational skills and attention to detail (nice to have)
- Structured approach to documentation and process improvement (nice to have)
Benefits:
- Private health insurance
- Sports benefits
- Comprehensive Mental Health Program
- Free English lessons (online)
- Local language courses
- Paid time off
- Maternity leave support
- Referral program rewards
- Upskilling
- Internal workshops
- Participation in professional conferences
- Corporate events
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