Project Accountant
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Job Description
Project Accountant managing contract setup, invoicing, change orders, and closeouts. Aston Carter provides corporate talent solutions across accounting and finance.
Responsibilities:
- Review client contract documentation and set up projects in the project accounting system
- Ensure accurate and timely project setup in compliance with internal standards
- Manage the full invoicing cycle, including creating, revising, posting, and archiving invoice packets
- Prepare invoices for multi-million dollar engineering and architectural projects
- Process and support subconsultant and subcontractor invoice payments
- Track and manage change orders
- Work with project managers to track deadlines and milestones and align billing with project progress
- Apply lump sum and time-and-materials billing methods
- Analyze work-in-process and accounts receivable
- Execute project closeout activities, including reconciliations and final billing
- Research and respond to internal and external inquiries about project financials and invoices
- Serve as an audit liaison by providing documentation, explanations, and analysis
- Contribute to implementation, testing, and improvement of departmental software and tools
- Guide peers as a subject matter expert in project accounting systems
- Assist with system maintenance and troubleshooting alongside IT
- Use advanced Excel functions for project analysis and reporting
- Maintain organized invoice, change order, and project financial records
- Support varied clients and project types in engineering and architectural environments
Requirements:
- 1+ years of project billing experience within an engineering or architectural company with revenue over $75 million
- 1+ years of experience creating invoices for multi-million dollar projects
- 1+ years of experience managing and billing change orders
- 1+ years of experience working with project managers to track deadlines and milestones
- Hands-on billing experience within an engineering or architectural firm environment
- Strong understanding of lump sum and time-and-materials billing methodologies
- Proficiency with Deltek Vantagepoint, Deltek Vision, or BST project accounting systems
- Advanced Excel skills, including pivot tables, VLOOKUP, SUMIF, and INDEX MATCH
- Experience preparing invoices for projects within engineering or architectural firms
- Experience with project analysis, work-in-process reporting, project closeout activities, and handling subconsultant and subcontractor invoices
- Ability to interpret contract terms and apply them accurately to project setup and billing
- Strong analytical and problem-solving skills for complex reconciliations and financial inquiries
- Effective communication skills to collaborate with project managers, internal stakeholders, and external clients
- High attention to detail and accuracy in financial data entry, invoice preparation, and documentation management
- Associate or Bachelor’s degree in accounting, finance, or a business-related field
- Experience using Excel macros
- Familiarity with work-in-process analysis and accounts receivable tracking
- Experience acting as a liaison during audits
- Experience supporting implementation and testing of accounting or project management software
- Ability to serve as a subject matter expert for project accounting systems and processes
- Comfort working with complex, multi-million dollar projects and large-volume billing
- Adaptability across clients and project types in engineering and architectural settings
Benefits:
- Medical, dental & vision
- Critical Illness, Accident, and Hospital
- 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
- Life Insurance (Voluntary Life & AD&D for the employee and dependents)
- Short and long-term disability
- Health Spending Account (HSA)
- Transportation benefits
- Employee Assistance Program
- Time Off/Leave (PTO, Vacation or Sick Leave)
- Fully remote work environment
- Contract-to-hire opportunity
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