Recruiting Operations Coordinator
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Job Description
Recruiting Operations Coordinator running interview scheduling, Greenhouse operations, and talent reporting for Sayari’s AI-powered economic security platform. Supporting hiring managers and candidates across US time zones.
Responsibilities:
- Own interview scheduling end to end across US, UK, EMEA, and APAC time zones
- Provide candidates with confirmations, preparation materials, interviewer bios, and timely updates
- Partner daily with talent acquisition partners and hiring managers
- Set up interview plans, panels, and searches
- Manage Greenhouse as the hiring system of record, including requisitions, stages, interview kits, scorecards, job posts, permissions, and reporting
- Build and publish weekly talent reports covering pipeline, stage conversion, time to fill, offer activity, and interview feedback status
- Track outstanding scorecards and offer approvals
- Reconcile open requisitions with the approved hiring plan
- Coordinate handoff from accepted offer to People Operations and onboarding
- Create playbooks, interview guides, and manager one-pagers
- Report to the Senior Director of Talent
Requirements:
- Two or more years in recruiting coordination, recruiting operations, or HR operations at a company that hires at pace
- Hands-on Greenhouse experience, including requisition setup, interview kits, scorecards, job posts, permissions, and reporting
- High-volume scheduling experience across multiple time zones; 20 or more interviews in a week should feel familiar
- Comfort working with busy, senior stakeholders
- Ability and fluency to leverage AI to process, understand, and report on data
- Clear and concise writing
- Nice to have: Experience supporting both commercial and government or cleared hiring processes
- Nice to have: Exposure to international hiring across the UK, EMEA, or APAC
- Nice to have: Working knowledge of Rippling, Juicebox, LinkedIn Recruiter, ModernLoop, or GoodTime
- Nice to have: Experience building reporting or documentation that stayed in use
Benefits:
- Potential to extend based on business need
- Paid hourly
- Full-time contract engagement, approximately 40 hours per week
- Remote within the United States on Eastern Time hours
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