Senior Payroll Operations Analyst
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Job Description
Senior payroll analyst owning multi-state payroll, tax, equity, and HRIS operations at Midi Health, a women’s healthcare company. Supporting employees and cross-functional Finance, HR, Legal, and People teams.
Responsibilities:
- Own end-to-end pay run execution across all company entities as the primary payroll processor and systems administrator
- Execute end-to-end biweekly payroll for all on-cycle and off-cycle runs
- Prepare and validate payroll inputs including new hires, terminations, bonuses, retroactive adjustments, and one-time payments
- Manage exceptions, manual overrides, system computations, and documented audit trails
- Deliver audit packages under the Preparer > Reviewer > Approver control model
- Review pay results, preview reports, and exception outputs before submission
- Maintain earnings and deductions configurations across all pay groups
- Validate paycheck-level taxation across multi-state jurisdictions and monitor withholding activity
- Process garnishments, levies, and involuntary deductions
- Support quarterly and year-end tax reconciliation and filing validation
- Research multi-state tax requirements, wage and hour regulations, and withholding rules
- Process equity transactions and supplemental withholding; maintain equity-to-payroll audit logs
- Monitor payroll system settings, workflow automations, and configurations; identify errors and recommend improvements
- Build ad hoc reports and track accuracy and efficiency KPIs
- Support GL reconciliation and payroll-to-finance reporting
- Maintain payroll master data, audit trails, records, SOPs, checklists, and playbooks
- Serve as Tier I and Tier II escalation point for employee payroll inquiries
- Collaborate with HR, Finance, People Operations, Legal, Stock Administration, and Finance partners
- Represent payroll operations in cross-functional meetings and audit reviews
Requirements:
- 5+ years of payroll operations experience with direct processing ownership in a multi-state environment
- Advanced technical proficiency with HRIS and payroll systems
- Strong analytical and data validation skills with demonstrated accuracy in high-volume environments
- Working knowledge of wage and hour law, pay computation, and multi-state tax compliance
- Advanced Excel or Google Sheets skills; exposure to macros or query tools a plus
- Excellent attention to detail, confidentiality, and time management in a fast-paced environment
- Prior experience with Rippling or comparable enterprise payroll platform
- Equity transaction processing experience and payroll tax administration for equity-based compensation
- Experience working in healthcare, startups, or high-growth multi-entity environments
- Must be authorized to work in the United States without current or future sponsorship needs.
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