Vehicle Registration, Administration Clerk
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Job Description
Vehicle Registration & Administration Clerk processing registrations, CTP, and compliance documentation for an Australian dealership. Supporting sales, vehicle handovers, records, and deadlines remotely from the Philippines.
Responsibilities:
- Process all vehicle registrations and CTP for new, used, and demo vehicles
- Prepare and lodge Notice of Disposals, plate changes, and transfer documentation
- Ensure compliance with RMS requirements and company policies
- Create daily Repair Orders and Purchase Orders
- Maintain accurate internal logs and registration records
- Coordinate with Pre-Delivery and Sales teams to support smooth vehicle handovers
- Order and manage number plates, including security and stock control
- Maintain Police Book records and documentation accuracy
- Assist with deal processing and month-end deadlines
- File and maintain documentation according to RMS and company standards
- Provide backup support to Reception when required
- Report to the Group Administration Manager at a busy dealership in Blacktown
Requirements:
- Strong knowledge of RMS processes and compliance requirements
- Exceptional attention to detail and accuracy
- Ability to manage high volumes and work to strict deadlines
- Strong organisational and time management skills
- Professional written and verbal communication skills
- Intermediate computer skills
- Previous experience in automotive registration administration desirable
- At least 2 years of experience in an administrative role
- Experience with international clients or teams, particularly Australia, the United States, or New Zealand
- Proficiency with software or tools such as Microsoft Office Suite, Google Workspace, or project management tools
- Ability to work 7AM to 4PM MNL time, Mondays to Fridays
- Self-provided equipment: computer with 8GB RAM, Intel Core i5 or AMD Ryzen 5 12th generation or newer, 512GB HDD/SSD, and Windows 11 Home or Pro
- Power backup, secondary/external monitor, noise-cancelling headset, webcam, and 40–50 Mbps minimum download and upload internet speed
- BIR registration and contributions required for contractors
- NBI or Police Clearance
- Government-issued ID
- Ability to comply with Wingman IT and security requirements and system monitoring
- Ability to provide an English Proficiency Test result and personality test result
- Ability to provide references and complete pre-employment checks
- Independent contractor agreement under Singapore Law with Philippines Resources Pte. Ltd.
Benefits:
- 20 Paid Time Off
- Referral Bonus – 70 AUD per successful referral to the Wingman platform
- Annual Trip
- Dedicated Support Contact (CSM)
- Access to a Network
- Opportunities to Upskill
- Potential for additional contracts, Statements of Work, or expanded workloads
- High-Impact Projects
- Full autonomy on how you achieve outcomes
- HR, Tax, and setup guidance
- 100% Work-From-Home Contracts
- Company events
- Opportunities for promotion
- Promotion to permanent employee
- Work from home
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