Admin Manager – Detainee Transport Operations
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Job Description
Admin Manager overseeing records, staffing, compliance, and reporting for GardaWorld Federal Services’ government-contracted detainee transportation operations across Texas. Remote statewide role with up to 50% travel.
Responsibilities:
- Oversee administrative functions supporting a government-contracted detainee transportation program operating throughout Texas
- Manage day-to-day administrative functions, records, and multi-site coordination for statewide transportation operations across Texas, with limited operations extending into New Mexico and Oklahoma
- Track employee onboarding, credentials, certifications, attendance, and compliance requirements in coordination with HR and Training
- Prepare management reports, staffing rosters, payroll verification, and administrative deliverables for government contract audits and inspections
- Maintain organized digital and physical filing systems while ensuring confidentiality and data security for sensitive personnel and operational files
- Standardize administrative processes and streamline workflows
- Travel to regional operational locations as needed
- Coordinate with Program Management, Operations, Training, Fleet, Human Resources, and government representatives to provide timely and accurate administrative support across a geographically dispersed operation
Requirements:
- Bachelor’s degree in a related field and at least 5 years of progressive administrative or office management experience within government contracting, transportation, detention, or fleet management; equivalent experience considered in lieu of bachelor’s degree
- Demonstrated background in multi-site recordkeeping, document control, personnel tracking, and compliance management
- Advanced proficiency with Microsoft Office suite, especially Excel, administrative systems, and data tracking tools
- Exceptional organization, attention to detail, and communication skills for coordinating with internal departments and government officials
- Valid driver's license
- Ability to pass required government background investigation and suitability screening
- Ability to work in environments with extreme cold or hot weather conditions, fumes or airborne particles, toxic or caustic chemicals, and loud noise
- Ability to remain stationary, stand, push, pull, climb, kneel, crawl, balance, squat, bend, and reach
- Ability to use carts, dollies, and other gear to move items
- Ability to occasionally lift and/or move up to 49 pounds
Benefits:
- Remote/teleworking with travel to regional operational locations as needed
- Full-time exempt/salaried position
- Equal opportunity and affirmative action workplace
- Disability or special-needs accommodations available
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