Administrative Operations Apprentice
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Job Description
Administrative Operations Apprentice at LeoLabs, mapping orbital activity with radar and AI analytics. Supporting recruiting coordination, Greenhouse data, scheduling, reporting, and process improvement through SkillBridge.
Responsibilities:
- Coordinate and manage candidate interviews across multiple time zones
- Partner with administrative staff to support candidate travel and onsite interview logistics
- Serve as a point of contact for candidates regarding interview scheduling and logistics
- Maintain accurate candidate and requisition information within Greenhouse, the applicant tracking system
- Generate recruiting reports and metrics directly from Greenhouse
- Assist with data audits and identify or resolve missing or inaccurate information
- Track follow-up items, deadlines, and action items to support team execution
- Support recruiting-related scheduling and coordination
- Assist with special projects and process improvement initiatives
- Provide administrative and operational support to the Director of Recruiting and Talent Strategy and team
Requirements:
- Current U.S. military service member eligible to participate in the DoD SkillBridge program
- Able to participate in the full 6-month apprenticeship prior to military separation
- Background in administration, personnel, operations, logistics, program coordination, or a related area
- Highly organized with strong attention to detail and follow-through
- Comfortable managing multiple priorities, deadlines, and moving pieces
- Strong written and verbal communication skills
- Comfortable learning new technology and systems
- Proactive, resourceful, and able to work independently
- Strong problem-solving skills and willingness to take ownership
- Comfortable handling confidential information appropriately
- Interest in developing a career in business operations, administration, project coordination, or a related corporate function
Benefits:
- Hands-on experience in corporate administration and operations
- Practical experience with business systems, including Greenhouse
- Experience managing complex scheduling and coordination across multiple time zones
- Exposure to recruiting operations and candidate experience
- Experience working with business data, reporting, and operational metrics
- Development of professional communication, organization, and problem-solving skills
- Experience working directly with experienced business leaders in a global technology organization
- Transferable skills applicable to future careers in business operations, administration, project coordination, recruiting, or related corporate functions
- 6-month apprenticeship opportunity through the SkillBridge program
- Opportunity to gain valuable civilian work experience before leaving military service
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