Contract Support Specialist – Mid Level
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Job Description
Mid-level contract support specialist supporting the U.S. Department of Veterans Affairs acquisition lifecycle. Handling procurement documentation, contract administration, pricing analysis, and compliance.
Responsibilities:
- Support the U.S. Department of Veterans Affairs, Veterans Health Administration, Regional Procurement Office – Central, Supplies and Services Division
- Provide comprehensive federal acquisition support across pre-award, award, post-award administration, contract modifications, performance monitoring, and closeout
- Conduct market research and acquisition planning
- Assist with requirements definition and procurement package development
- Review or draft SOWs, PWSs, solicitations, amendments, award documents, and acquisition documentation
- Prepare and analyze IGCEs and technical and cost/price data
- Support source selection documentation and acquisition evaluation activities
- Coordinate with Contracting Officers, Contract Specialists, requiring activities, technical experts, industry, and other stakeholders
- Review procurement documentation for completeness, accuracy, and regulatory compliance
- Prepare contractual files, award processing materials, contract modifications, option-year actions, change orders, supplemental agreements, delivery-order processes, and closeout packages
- Monitor contractor performance, contract compliance, and QASP activities
- Review pricing information and prepare price reasonableness recommendations and cost-benefit analyses
- Enter, update, validate, and maintain acquisition information in VA and federal procurement systems, including eCMS
- Maintain complete, accurate, organized, and auditable contract files and records
- Provide acquisition advice and assistance to technical experts, requiring activities, and Government customers
- Communicate through Microsoft Teams, email, telephone, and other approved Government systems
Requirements:
- Bachelor’s degree in any field
- At least 24 semester hours in accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, and/or organization and management
- Minimum of three (3) recent years of relevant federal contracting experience within the last five (5) years
- Demonstrated comprehensive federal acquisition support experience
- Demonstrated pre-award and post-award contracting experience
- Working knowledge of the federal acquisition lifecycle
- Knowledge of the FAR, VAAR, and other applicable federal acquisition regulations and policies
- Strong research, analytical, writing, and communication skills
- Ability to manage multiple priorities and deadlines
- Ability to work independently with limited guidance
- Strong attention to detail and accuracy
- Must be a U.S. Citizen
- Must successfully complete VA fingerprinting, background investigation, identity verification, PIV credentialing, and all required security/privacy training
- Proficiency with Microsoft Teams, Word, Excel, Outlook, PowerPoint, SharePoint, Adobe Acrobat, eCMS, SAM.gov, CPARS, FPDS-NG, GSA eBuy / GSA Advantage!, and SBA.gov
- Preferred: Previous acquisition support experience with the Department of Veterans Affairs or another federal agency
- Preferred: Experience using VA eCMS or similar Government contract writing systems
- Preferred: Experience supporting complex services, supplies, construction, or other federal acquisition actions
- Preferred: Experience preparing cost/price analyses, IGCEs, acquisition plans, and price reasonableness documentation
- Preferred: Experience preparing contract modifications, option actions, and closeout packages
- Preferred: Experience supporting source selections and procurement package development
- Preferred: Familiarity with VA acquisition policies, procedures, and procurement systems
- Preferred: Experience maintaining federal acquisition files and records
- FAC-C, FAC-C Professional, DAWIA, or other federal acquisition training/certification is a plus
Benefits:
- Full-time, Monday–Friday schedule, 40 hours per week
- Remote / virtual work within the U.S.
- Limited travel to nearest VA facility may be required
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