Conveyancing Admin – Part-Time
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Job Description
Part-time remote conveyancing assistant supporting Australian legal settlements and document workflows. Preparing correspondence, execution documents, and settlement files for Wingman Group’s Australian partners.
Responsibilities:
- Support file handlers and conveyancers with conveyancing administration
- Draft, proofread, and format legal letters, client and agent correspondence, and settlement documents using Microsoft Word precedents and templates
- Prepare and collate documents for execution and lodgement
- Ensure accuracy and completeness of documents for signing and settlement
- Follow structured file-management processes, checklists, and quality-control steps
- Liaise with clients, real estate agents, lenders, and internal file handlers during AEST hours
- Maintain confidentiality of client, financial, and identity data
- Learn and use TriConvey and support PEXA/electronic settlement workflows where applicable
- Flag issues promptly and escalate according to procedure
Requirements:
- Strong written English
- Confidence with Microsoft Word templates
- Prior Australian legal/document experience
- Must work AEST business hours to overlap with file handlers
- Australian conveyancing experience
- Familiarity with Australian property and conveyancing terminology, including Section 32 vendor statements, Section 27, discharge of mortgage, transfer of land, settlement adjustments, and GST treatment
- Exposure to PEXA or electronic settlement workflows
- Prior experience drafting agent and client correspondence
- Self-provided equipment
- Computer with at least 8GB RAM
- Intel Core i5 or AMD Ryzen 5 processor, 12th generation or newer
- 512GB HDD/SSD
- Windows 11 Home or Pro
- Power backup such as a powestation, powerbank, or UPS
- Secondary/external monitor
- Noise-cancelling headset and webcam
- Internet speed of at least 40–50 Mbps for both download and upload
- BIR registration/contributions as required by the government
- NBI or Police Clearance
- Government-issued ID
- English proficiency test
- Personality test
- At least 2 years of experience in an administrative role
- Ability to communicate with clients, vendors, and team members via call, text, email, or other channels
- Willingness to comply with Wingman’s IT, security, system-monitoring, and productivity requirements
- Ability to work 7AM–4PM MNL time, Monday to Friday
- Independent contractor agreement under Singapore law and Philippines Resources Pte. Ltd.
- Willingness to provide references and authorize background/qualification checks
Benefits:
- 20 Paid Time Off
- Referral Bonus – 70 AUD per successful referral to the Wingman platform
- Annual Trip – connect with the broader Wingman community in person
- Dedicated Support Contact (CSM)
- Access to a Network – collaborate with fellow contractors and onshore specialists
- Opportunities to Upskill – optional sessions, peer learning, and developmental pathways
- Potential for additional contracts, Statements of Work, or expanded workloads
- High-Impact Projects with top-tier Australian partners
- Flexibility First – full autonomy on how you achieve outcomes
- Advisory Support – HR, Tax, and setup guidance
- 100% Work-From-Home Contracts
- Company events
- Opportunities for promotion
- Promotion to permanent employee
- Work from home
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