Educational Program – Partnerships Coordinator
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Job Description
Educational Program Coordinator managing CME activity execution, partnerships, grants, and compliance for a healthcare education company. Coordinating conferences, faculty, budgets, CRM records, and supporter communications.
Responsibilities:
- Coordinate CME activity execution, including timelines, cross-functional logistics, and compliance with grant, ACCME, and budget requirements
- Manage relationships with educational partners and medical societies
- Handle contracts, invoicing, payment tracking, and CRM upkeep
- Support grant development through program handoffs, supporter communications, and funder-related tasks
- Track project tasks and deadlines in project management platforms
- Collaborate with the engagement team to keep CME-related processes on track
- Facilitate conference logistics, including handouts, booth materials, digital blades, and presentation slides
- Interface with external contractors
- Prepare for kickoff calls and meetings
- Organize and update CRM and SharePoint files
- Review documents, engagement efforts, and CME activities before launch
- Coordinate faculty scheduling, contracts, payments, reimbursements, travel, and conference registration
- Collect and catalog information for PARS reporting
- Assist with grant reconciliation and provide outcomes reports, participant metrics, and program materials
- Use AI tools strategically and compliantly to improve productivity
- Conduct outreach to medical societies across dermatology and adjacent therapeutic areas
- Research program costs and develop preliminary budgets
- Maintain Salesforce records for societies and contacts
- Facilitate program concept intake and handoffs between business development and medical writing teams
- Maintain supporter communications and status reports
Requirements:
- 4-year degree from an accredited institution
- 1+ years of work experience in continuing medical education
- Familiarity with CME/CE standards and processes
- Excellent verbal and written communications skills
- Superior organizational and time-management skills with a detail-oriented mindset
- Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint) and any project management software
- Salesforce, Monday.com, Claude (or other AI), HubSpot, Slack, Google Workspace, and SharePoint highly preferred
- Self-motivated, fast learner ready to hit the ground running
- Organized, proactive, and detail oriented
- Problem solver with curiosity and independent-thinking ability
- Good listener and accountable for actions
- Ability to work independently and under tight timelines
- Continuous improvement mindset
- Collaborative, can-do attitude
- Approximately 5% travel as needed for periodic team meetings
Benefits:
- Benefits are offered, but specific benefits are not listed
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