Event Manager
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Job Description
Event Manager leading provider, executive, and recruiting events for Mindful Therapy Group’s mental health clinician network. Owning budgets, vendors, processes, logistics, and reporting.
Responsibilities:
- Lead end-to-end planning and execution for provider events, continuing education programs, recruiting and networking events, office openings, company celebrations, leadership retreats, executive offsites, and other priority events
- Manage venues, vendors, contracts, catering, A/V, registration, signage, transportation, accommodations, attendee communications, materials, and on-site logistics
- Travel to major events and provide hands-on leadership before, during, and after execution
- Anticipate risks and gaps early, bringing organized recommendations and solutions
- Own the established event portfolio and calendar
- Develop and maintain event SOPs, planning templates, timelines, checklists, approval paths, communication standards, and post-event workflows
- Review and improve event processes based on lessons learned, stakeholder feedback, and changing business needs
- Use approved AI and productivity tools for planning, communication, documentation, analysis, and follow-through
- Drive accountability across departments and leadership by securing decisions, approvals, content, deliverables, and follow-up
- Prepare leaders and executives with briefs, agendas, schedules, talking points, attendee information, travel details, and supporting materials
- Coordinate executive schedules, travel, itineraries, and logistics for retreats, offsites, and other priority activities
- Translate event meetings and debriefs into decisions, owners, deadlines, and next steps, and drive follow-through
- Develop event budgets, monitor approved spending, coordinate invoices, identify cost risks, and provide expense reporting and financial recaps
- Manage external vendor relationships and contracts while maintaining quality, timelines, and event standards
- Maintain CRM records, event trackers, stakeholder information, attendance data, event history, commitments, and follow-up activities
- Measure registration, attendance, engagement, spending, follow-up activity, and applicable business outcomes
- Prepare post-event reporting with lessons learned and recommendations
Requirements:
- 4+ years of experience in event management, experiential events, project management, or a comparable role with end-to-end ownership
- Ability to independently manage multiple complex events, deadlines, vendors, budgets, and stakeholder groups
- Experience partnering with senior leaders or executives on events, retreats, offsites, or organizational initiatives
- Experience creating and improving event processes, SOPs, templates, and repeatable workflows
- Strong budgeting and vendor-management experience, including contracts, expense tracking, and cost reconciliation
- Excellent written communication skills with the ability to prepare clear, leadership-ready materials
- Proficiency with Microsoft 365
- Comfort learning CRM, event, project-management, travel, and AI-enabled productivity tools
- Ability to travel up to 50%, including occasional evening and weekend events
- Exceptional attention to detail
- Ownership and accountability
- Organization and prioritization
- Communication and influence
- Adaptability and problem solving
- Judgment and confidentiality
- Technology fluency
- Experience in behavioral health, healthcare, or provider-facing roles is a bonus
- Familiarity with Eventbrite, Monday.com, HubSpot, or travel booking tools is a bonus
- Strong writing and/or creative skills to support event promotions and engagement is a bonus
- Experience working remotely is a bonus
Benefits:
- 75% employer covered Health, Dental & Vision benefits plan
- 401(k) savings plan with employer matching upon eligibility
- 8 paid holidays
- 15 PTO days accrued annually
- Professional and career development opportunities
- Compensation evaluated with opportunities for advancement
- This is a non-commission role
- Full-time M-F schedule, with weekends as needed
- Remote work position
- Travel opportunities to major events, leadership meetings, executive offsites, office openings, and other priority activities
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