Event Planner
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Job Description
Event Planner responsible for managing full-service and a la carte meeting and incentive programs. Ensuring all aspects of the planning process meet client objectives and exceed expectations.
Responsibilities:
- Program management from concept to completion; to include meeting and striving to exceed program goals, and objectives.
- Contracting with suppliers, creating cost estimates for budget purposes, program execution and reconciliation.
- Lead discovery calls to engage customer and learn about the meeting needs focusing on the goals and objectives of the program.
- Make destination recommendations; submit RFP’s through Cvent for a diverse group of customers with consideration of the program goals, objectives, budget and space requirements.
- Produce accurate documents/reports for clients and vendors in conjunction with account needs.
- Conduct effective vendor negotiations and contract execution to include terms, due dates, cost savings and concessions for hotel/venue, ground transportation, DMC, audio-visual production, food & beverage, optional activities and other suppliers contributing to the success of the program.
- Facilitate contract execution between the parties in a timely manner.
- Provide meeting owner/requester a summary of all terms, due dates, total costs and deposits to meet and exceed program timelines and deadlines.
- Record accurate budget, cost, savings and contract execution in Cvent or applicable technology.
- Ability to travel on-site with programs as needed.
- Manage program reconciliation, invoicing, accounts payable, and accounts receivables for each program; when applicable.
- Proactively offer professional recommendations to the client based on industry knowledge and expertise.
- Secure repeat business.
- Utilize time tracking for accurate billing by project.
- Other duties as assigned.
Requirements:
- High school diploma or equivalent is required.
- Minimum of five (5) year's event/meeting planning experience required.
- A CMP and/or CMM designation is preferred.
- Proficiency in Microsoft Office Suite.
- Ability to do basic math.
- Attention to detail.
Benefits:
- Company Paid Basic Life & AD&D Insurance
- Company Paid Short-Term Disability
- Voluntary Long-Term Disability Insurance
- Robust Wellness Program with incentives available to save money on your medical insurance premiums.
- Supplemental Life; Accident; Cancer; Critical Illness; Identity Theft Protection and Legal Coverage
- Three medical plan offerings including a High Deductible Health Plan, HMO plan (available in select states) and a Co-Pay medical plan.
- Health Savings Account (HSA) with company core contribution and match, on a per pay period basis if enrolled in the HDHP medical plan.
- Flexible Spending Accounts
- Dependent Care Savings Account.
- Dental Insurance Plan
- Vision Insurance Plan
- 9 Company Paid Holidays including the day after Thanksgiving.
- Generous paid time off programs for vacation and sick days
- Employee Assistance Plan with access to Talk Space Therapy
- Family Medical Leave
- Paid Parental Leave (4 weeks)
- Maternity benefits utilizing company paid STD, plus Parental Leave (4 weeks) to provide time for recovery, baby bonding, and enjoying your family time.
- Bereavement Leave
- 401(k) Retirement Plan with a generous match per pay period
- Student Loan Payment Match
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