Invoicing Analyst
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Job Description
Invoicing Analyst supporting electronic invoicing and error handling. Collaborating with Operations, Finance, IT, GSC on invoice resolution and operational continuity.
Responsibilities:
- The Invoicing Analyst supports Electronic Invoicing and Error Handling activities.
- Ensure invoices are correctly transmitted, fiscally accepted and operationally aligned across multiple countries and systems.
- Work closely with Operations, Finance, IT, GSC and E-Invoicing Systems to support invoice resolution.
- Monitor invoices processed through the E-Invoicing System and validate successful transmission and fiscal acceptance.
- Verify invoice statuses including accepted, rejected, pending or error conditions.
- Identify transmission, integration or fiscal rejection issues.
- Coordinate issue resolution with Operations, Finance, IT, GSC and external providers.
- Ensure rejected invoices are corrected, reprocessed and fiscally accepted within expected timelines.
- Support shipment Job Costing validation and operational-financial alignment.
- Identify missing cost, missing revenue or invoicing inconsistencies impacting shipment visibility.
- Maintain tracking of invoicing errors, root causes and resolution lead times.
- Ensure compliance with local electronic invoicing regulations and internal control standards.
Requirements:
- Analytical and detail oriented.
- Critical thinking and problem-solving skills.
- Stakeholder management and communication effectiveness.
- Sense of urgency in issue resolution and follow-up.
- Operational and process-oriented mindset.
- Revenue leakage awareness.
- Ability to work cross-functionally with Operations, Finance, IT and GSC teams.
- Time management and prioritization skills.
- Data savvy with analytical capabilities.
- Continuous improvement mindset.
- Experience in Finance, Accounting, Operations, FINOPS or operational-financial support roles.
- Background in invoicing, billing, accounting operations or financial process execution.
- Understanding of operational and financial workflows including invoicing and reconciliation processes.
- Experience managing invoice discrepancies, operational escalations or interface monitoring.
- Knowledge of Job Costing, shipment operational-financial visibility or revenue control processes is a plus.
- Excel intermediate to advanced.
- SAP knowledge is a plus.
- English written and spoken – able to hold business conversations.
Benefits:
- Health insurance
- Professional development
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