Manager, Meeting Services
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Job Description
Meeting Services Manager overseeing ASCP society events, budgets, vendors, and convention operations. Leading production, contracts, financial management, and volunteer leadership support.
Responsibilities:
- Manage the ASCP Meeting Services Department and centralized planning of Society meetings
- Manage departmental and meeting-services programming budgets
- Develop and enhance event production processes and schedules
- Manage and monitor fiscal and financial operations of assigned events
- Monitor and enhance meeting quality control
- Serve as project manager and lead event production for Annual Meetings, KnowledgeLab, Leadership Forum, Board and Committee Meetings, Education Courses, and other meetings
- Contract with third-party vendors for audiovisual, transportation, catering, entertainment, decorating, staffing, and housing
- Manage RFP processes and negotiate and finalize hotel and convention-center contracts
- Develop and update the ASCP hotel contract template
- Review production schedules and monitor staff fulfillment of assigned tasks
- Communicate and assist with the objectives of Senior Staff and volunteer leadership
Requirements:
- A Bachelor's degree in business management or equivalent on-the-job experience is required
- Certification in meeting management (CMP, CMM or CEM), or association management (CAE), is preferable
- Significant experience working with volunteer leadership (boards, committees) is necessary
- 5-7 years of experience in management of meetings and conventions, with a focus on departmental or matrix management, is required
- Experience in event management, including staging, food & beverage, travel/transportation, hotel/facility contract negotiation, and vendor selection/negotiation is necessary
- Knowledge and experience in budget planning and financial management is required
- Knowledge and experience in Microsoft Office applications and related database programs is preferred
- Ability to do minor lifting and material movement is required
- Ability to consistently move throughout a facility before and throughout meetings is required
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