Office Support Specialist
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Job Description
Remote office support specialist managing calendars, documentation, communications, and virtual operations for Invicta Software. Supporting onboarding, vendors, project teams, and basic technical troubleshooting.
Responsibilities:
- Provide seamless administrative and operational support to various teams
- Coordinate communication and scheduling to optimize team productivity
- Manage office systems, documentation, and data entry with accuracy
- Contribute to a positive and efficient remote work culture
- Manage calendars, schedule meetings, and coordinate virtual events
- Handle email correspondence and respond to inquiries in a timely manner
- Maintain and organize digital files, records, and databases
- Assist with onboarding processes and provide support to new team members
- Coordinate procurement of office supplies and manage vendor relationships
- Support project teams with administrative tasks and documentation
- Prepare reports, presentations, and other documents as needed
- Troubleshoot basic technical issues and liaise with IT support when necessary
- Ensure compliance with company policies and remote work protocols
Requirements:
- Proven experience in office administration or support, preferably in a remote setting
- Strong organizational skills with exceptional attention to detail
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office Suite, Google Workspace, and common collaboration tools (e.g., Slack, Zoom, Trello)
- Ability to manage multiple priorities and meet deadlines independently
- Comfortable working with digital tools and adapting to new technologies
- Reliable internet connection and a dedicated home workspace
- High level of professionalism and discretion when handling confidential information
- High School Diploma, Associate’s or Bachelor’s degree in Business Administration, Communications, or related field (preferred)
- Experience supporting software development or technology teams (preferred)
- Familiarity with basic bookkeeping or invoicing software (preferred)
- Must be a resident of United States
Benefits:
- Fully remote position offering flexibility and work-life balance
- Competitive salary with performance-based incentives
- Opportunities for professional growth and skill development
- Supportive and inclusive company culture
- Access to modern tools and resources to help you succeed
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