Operations & Business Development Executive Assistant – LATAM
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Job Description
Executive Assistant supporting CEO in optimizing business operations and managing priorities. This role involves email management, scheduling, and coordinating recruiting pipelines in a remote environment.
Responsibilities:
- We are seeking an experienced Executive Assistant to support the CEO.
- This role plays a critical part in transforming a high-volume inbox and meeting-heavy calendar into a streamlined, priority-driven workflow.
- You will own core operational processes, manage communication systems, coordinate recruiting pipelines, and help implement tools and SOPs that reduce cognitive load for the CEO and leadership team.
- Daily inbox management: Triage and organize all incoming emails into designated folders each morning
- Monitor Google Chat direct messages and project spaces on behalf of Exec
- Maintain Exec's calendar, coordinate scheduling, and manage task blocks for important but non-urgent work
- Draft follow-up emails and ensure timely outreach after meetings
Requirements:
- 3+ years of experience supporting senior executives as an EA, Operations Coordinator, or similar role.
- Exceptional email management and prioritization skills
- Strong systems thinker with experience building organized workflows
- Proficient in digital tools (Notion strongly preferred)
- Highly proactive and detail-oriented
- Strong written communication skills
- Comfortable making judgment calls on prioritization
- Tech-comfortable and adaptable to evolving systems and tools.
- Thrives in high-accountability, high-clarity environments.
- Exceptional organizational skills with ability to manage multiple systems (Gmail, Google Chat, Google Calendar, HubSpot)
- Proactive communication: Ability to anticipate needs and take initiative without constant direction
- Business acumen: Understanding of sales pipelines, business development processes, and CRM workflows
- HubSpot experience: Demonstrated experience with HubSpot or similar CRM platforms
- Attention to detail: Ability to maintain accurate records and catch details others might miss
- Relationship skills: Genuine interest in helping build and maintain professional relationships
- Time management: Ability to prioritize competing demands and work effectively with a busy executive
- Technical proficiency: Comfortable with Google Workspace, email management, and learning new tools quickly
- Technical Requirements: Reliable high-speed internet and a modern home office setup.
Benefits:
- International experience
- Opportunity to work remotely from anywhere
- Supportive and collaborative team environment
- Learning and development opportunities
- Potential Performance Bonuses
- PTO
- HMO after 3 months
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