Permissions Manager
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Job Description
Permissions Manager building standardized permitting processes for Utopia’s global ultra-luxury hospitality and lifestyle properties. Coordinating approvals across Europe, Africa, the Middle East, and Latin America.
Responsibilities:
- Design and implement a unified permitting process across all Utopia projects, from pre-application through final approval.
- Build a master permitting template and adapt it to local regulations in Brazil, Costa Rica, Spain, the Dominican Republic, Dubai, and Cape Town.
- Reduce permit approval timelines by identifying bottlenecks, sequencing submissions in parallel, and anticipating authority requirements early.
- Map and maintain the regulatory landscape for zoning, building, environmental, and hospitality licensing in each market.
- Coordinate local architects, lawyers, expeditors, and consultants to ensure complete, high-quality submissions.
- Track every permit across the portfolio and provide leadership with timelines, risks, and mitigation plans.
- Integrate permitting milestones into project schedules with development and construction teams.
- Document lessons learned and continuously refine processes and templates.
- Collaborate with development, architecture, construction, legal teams, local consultants, and authorities.
Requirements:
- Proven experience in permitting, entitlements, or regulatory approvals for real estate, construction, or hospitality developments.
- Hands-on experience securing permits in multiple jurisdictions, ideally across different countries.
- A track record of building standardized processes or templates that measurably shortened approval timelines.
- Solid understanding of zoning, building codes, environmental approvals, and land-use regulations.
- Experience managing external consultants, local counsel, and interactions with public authorities.
- Strong project management skills: you can run dozens of parallel applications without losing sight of the details.
- Fluent English.
- Spanish and/or Portuguese.
- Hands-on permitting experience in Spain, Brazil, Latin America, the UAE, or South Africa.
- Background in luxury residential or hospitality development.
- Experience with permit-tracking systems or project management tools such as Jira or Confluence.
Benefits:
- Fully remote with business trips.
- You'll collaborate from anywhere within GMT-3 to GMT+3.
- A laptop and access to our project and documentation tools from day one.
- You'll take projects through approval in Europe, Africa, the Middle East, and Latin America.
- A team that spans 30+ countries.
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