Professional Education Meeting Planner
Posted 24ds ago
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Job Description
Professional Education Meeting Planner at Saluda Medical focusing on logistics for large educational programs. Supporting healthcare professionals with planning and execution of events.
Responsibilities:
- Meeting planning for large professional education programs such as Regional and National Educational Summits.
- Initiate venue sourcing and contract management including internal and legal approvals.
- Manage logistics such as event registration, RSVP lists, rooming lists, airfare, ground transportation, food and beverage, meeting space, AV, etc.
- Assist with on-site logistics
- Additional logistics support for local and regional programs such as HCP travel accommodations
- Administers the database of program attendees and assists with metrics and analysis on programs
- Data collection and assist with submissions and deadlines related to Sunshine Act requirements and monthly expense reports
- Submits and manages POs and invoices for the department, partnering with Finance and Accounting teams
- Provides support on oftentimes complex tasks, including but not limited to: project management, calendar management, setting agendas, and note-taking during internal and external meetings
- General administrative support, such as calendar management, planning internal cross-functional meetings, etc.
Requirements:
- 3+ years’ work experience minimum, ideally with event planning and administrative assistant experience supporting multiple people
- Associate Degree required; Bachelor preferred
- Experience in medical device/med tech environment around event contracting and conference logistics
- Experience managing multiple calendars at once across different time-zones and teams
- Strong writing skills with very high attention to detail in composing and proofing written materials
- Ability to remain organized, proactive, reliable, react with flexibility to shifting priorities and deadlines, and manage many threads simultaneously
- High degree of professionalism in working with executives both internally and externally
Benefits:
- Health insurance
- Retirement plans
- Flexible work arrangements
- Paid time off
- Professional development
