Senior Meeting Planner – Live Meeting, Pharma Agency Experience Required
Posted 2hrs ago
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Job Description
Senior Meeting Planner coordinating live and virtual healthcare events for EVERSANA INTOUCH, a life sciences marketing agency. Managing vendors, attendee logistics, compliance reporting, and on-site programs.
Responsibilities:
- Independently plan and execute small meetings and events with under 50 attendees
- Coordinate logistics for live and virtual events, including venue selection, contract negotiations, travel, food and beverage, room setup, virtual platforms, audiovisual services, rooming lists, and ancillary vendors
- Manage audience generation, attendee recruitment, and attendee data
- Complete post-meeting Sunshine Act reporting
- Process and manage healthcare professional payments and vendor invoices
- Track and prepare attendee spend reports in compliance with Sunshine Act guidelines
- Review and reconcile final invoices and pass-through costs
- Update and distribute meeting templates and materials to targeted attendees
- Coordinate outsourced ground transportation and maintain arrival and departure manifests
- Coordinate with internal departments and maintain communication with the manager and project team
- Maintain billable utilization percentages for the position level
- Manage on-site programs when required and travel as needed
Requirements:
- 4-year college degree
- Minimum 2-3 years meeting planning experience
- CMP Certification preferred, but not required
- Proficient in Microsoft Office (Word, Excel, PowerPoint, and Outlook)
- Experience with Cvent®
- Experience with other web-based registration systems
- Experience executing virtual meetings using Zoom, WebEx, Adobe Connect, On24, or GoToMeeting
- Knowledge of hotel, air travel, and event planning industry
- Strong accounting and negotiation skills
- Ability to work independently on assigned projects
- Ability to prioritize, multitask and plan numerous meetings simultaneously
- Ability to take direction and apply appropriately to the planning and execution of ongoing projects
- Ability to handle conflict, resolve problems, and manage well in a dynamic environment
- Experience and ability to manage and travel to meetings in the US and internationally
- Availability to work outside standard work hours, including evenings and weekends
- Awareness of and adherence to PhRMA, FDA, OIG, ACCME, and ADA guidelines
Benefits:
- Competitive salary and benefits
- Remote work availability
- Reasonable accommodation during the interview and hiring process
- Inclusive and diverse workplace culture
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