Program Officer, Event Administration
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Job Description
Event administration and communications support for Verra, a nonprofit advancing global environmental and social standards. Coordinating major events, stakeholder communications, and CEO briefing materials.
Responsibilities:
- Manage daily event administration, including monitoring event-related emails and maintaining records and the event tracker
- Process invoices and payments and support staff receiving funding for event participation
- Manage contracts, speaker agreements, nomination letters, and other documents through finalization and legal clearance
- Collate quarterly statistics for event progress reports
- Support logistics for major events and large delegations, including registrations, accommodations, transportation, and meeting venues
- Lead communications around Verra’s engagement at external events
- Handle content for social media posts, event website entries, and event news announcements
- Manage inventory and print requirements for communications materials with the Marketing Team
- Maintain internal event communications and updates on the intranet
- Ensure proper use of Verra trademarks in event contexts
- Serve as primary contact for CEO briefing notes related to bilateral meetings
- Coordinate recommendations and logistics for CEO bilateral meetings during major events
- Prepare comprehensive CEO briefing materials for public-facing engagements by coordinating subject-matter input, formatting, and consolidating materials
- Contribute to broader organizational initiatives
Requirements:
- Minimum of 3-5 years of relevant professional work experience, particularly in events management and/or communications/marketing
- Understanding of key administrative duties required for the role
- Work experience in carbon markets, climate change, and/or sustainable development is a strong asset
- BSc/BA in Communications, Marketing, Event Management or Administration, or related field; work experience will be considered in lieu of educational experience
- Proven ability to support event and/or conference planning, including webinars, stakeholder meetings, and in-person events
- Comfort with digital tools and platforms for virtual event management such as Zoom, Teams, or similar platforms
- Proficiency with MS Office
- Familiarity with project management software such as ClickUp or Monday.com is an advantage
- Strong written and verbal communication skills, including crafting messages, drafting executive briefings, and interacting with stakeholders
- Excellent organizational skills and attention to detail; ability to manage multiple priorities, meet deadlines, and work independently and collaboratively
- Ability to build relationships across departments and with external stakeholders
- Proactive mindset with ability to anticipate challenges, propose solutions, and pivot as needed
- Fluency in English for written and verbal communication
- Reliable Wi-Fi and a distraction-free workspace
- Ability to sit at a computer terminal for extended periods
- Ability to perform physical duties including standing, sitting, talking, hearing, reaching, stooping, kneeling, and operating computer, telephone, and keyboard
- Ability to lift light loads for event support and travel
Benefits:
- Medical, vision and dental care
- Verra contributions to each employee’s retirement plan/pension scheme with employee and employer contributions subject to statutory regulations
- Paid leave, comprising 22-30 days vacation, annual sick leave, holidays, and sabbatical after five years of service
- Flexible work arrangements and remote work
- Diversity, equity, and inclusion initiatives
- Some air travel may be required for event support and travel
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