Project Coordinator
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Job Description
Project Coordinator supporting project execution and stakeholder communication for a global Pharma organization. Focuses on coordination, attention to detail, and regulatory compliance.
Responsibilities:
- Work closely with the Project Manager to develop detailed project plans, timelines, and deliverables.
- Serve as a backup for compliance processes (e.g., Vetting & Debarment/TOV).
- Maintain spreadsheets for recruitment, travel, fees, and payment reporting.
- Track milestones and deliverables to ensure timely completion.
- Use project management tools (Smartsheet, HubSpot, Microsoft Office, AI-based programs) to monitor progress.
- Prioritize tasks across multiple therapeutic areas.
- Prepare and collect necessary documentation (COI, W-9, ACH forms, contracts).
- Share regular project status updates and reports with stakeholders.
- Keep organized, audit-ready documentation for all project activities.
- Support quarterly and annual closeout processes.
- Identify potential risks and collaborate on mitigation strategies.
- Communicate scope changes and their impact to relevant parties.
- Assist with payment processing and uploads as needed.
- Provide general administrative support to project teams.
Requirements:
- Experience with project management tools (Smartsheet, HubSpot, Microsoft Office, AI-based programs).
- Pharma/Life Sciences experience is desirable but not mandatory.
- Bachelor’s degree.
- 1-3 years of relevant work experience.
- Basic familiarity with project management concepts (scope, risk, timelines, budgets).
Benefits:
- Flexibility: Extended hours may be required during critical project phases or tight deadlines.
- Standard Hours (Remote): Monday to Friday, 8:00 AM – 5:00 PM (US East Coast time) (includes a one-hour lunch break).
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