Project Coordinator
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Job Description
Project Coordinator overseeing suitability and credentialing processes for subcontractors at StratComm, Inc. Managing documentation, training schedules, and communications in a fast-paced environment.
Responsibilities:
- Collect all necessary documentation and guide subcontractors through the suitability and credentialing processes
- Coordinating and managing the scheduling of training sessions between clients and contractors, ensuring timely communication, availability alignment, and seamless appointment execution.
- Send initial forms to subcontractors to initiate the suitability process
- Utilize Podio to document actions taken and track data
- Complete e-QIP process for each subcontractor, including fingerprint appointment coordination
- Create and submit process and status reports, as requested
- Adhere to existing procedures and processes
- Monitor email inboxes and maintain active daily communications, both by phone and email
- Notify POC if anything comes from Client that needs to be addressed by them
- Work with and support the Project Manager and Assistant Project Managers to uphold all contractual requirements with the SSA
- Issue and maintain annual compliance requirements and documentation for completion
- Perform quality control on documentation received from prospective subcontractors
- Systems management of candidate and subcontractor database including updating and inputting data
- Suggestions for improving tracking and workflow as identified or needed
Requirements:
- Bachelor’s degree preferred (relevant experience may be considered in lieu of a BA)
- Proficient with Microsoft Office Suite, and Adobe Acrobat
- Minimum of 2 years of demonstrated Customer Service and administrative responsibility (e.g., call center, customer support)
- Be able to work cross functionally with other project management teams
- Extremely detail-oriented and well-organized
- Able to accurately resolve issues in a timely manner
- Ability to take initiative, work independently, and meet strict deadlines
- Strong communication and customer service skills required (oral and written)
- Excellent typing skills
- Any experience with Accounts Payable/Accounts receivable or a Finance background is highly desirable.
Benefits:
- Mentorship and guidance via regular SkillBridge Intern Zoom Meetings.
- PM Fundamentals course, Resume writing, LinkedIn optimization, and interview skills course.
- Other free resources, including an electronic copy of 'How to Speak Civilian Fluently'.
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