Project Management Specialist
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Job Description
Project Management Specialist supporting LMI’s VA suicide prevention and mental health program. Coordinating federal workstreams, deliverables, Agile activities, documentation, and stakeholder follow-through.
Responsibilities:
- Support Program Managers and Project Managers across multiple projects and workstreams
- Maintain project schedules, calendars, trackers, action logs, risk and issue logs, decision records, and other project artifacts
- Coordinate meeting logistics, agendas, minutes, action items, and follow-up
- Maintain visibility into priorities, milestones, deadlines, dependencies, and decisions
- Coordinate inputs for contract deliverables, status reports, program reviews, leadership briefings, and client-facing materials
- Develop and maintain PowerPoint presentations, Excel trackers, dashboards, and project-management materials
- Organize project documentation in SharePoint
- Support onboarding and offboarding, including VA access, systems, tools, documentation, and orientation
- Assist with Agile delivery activities, sprint planning, backlog coordination, Scrum or Kanban ceremonies, and Jira or Azure DevOps maintenance
- Support requirements gathering, user needs, acceptance criteria, and project decisions
- Coordinate across technical, analytical, and program teams
- Support project-management activities for Power Platform, Power BI, Power Apps, SharePoint, analytics, data, and program evaluation workstreams
- Proofread and quality-check client deliverables
- Support internal reporting, program management reviews, quarterly reviews, staffing updates, and leadership briefings
- Identify missing information, process gaps, deadlines, risks, and follow-up needs
- Own assigned tasks and smaller initiatives through completion
- Facilitate meetings and coordinate activities when project leadership is unavailable
- Improve project processes, documentation, reporting, and team coordination
- Gradually take on increased responsibility for project planning, client interaction, Agile delivery, and workstream management
Requirements:
- Bachelor’s degree in business, management, public administration, information systems, technology, public health, or a related field
- 3–5 years of experience in project coordination, project management, consulting, program operations, business operations, or a related role
- Strong organizational skills and ability to manage multiple tasks, deadlines, and competing priorities
- Ability to work effectively where requirements or direction may not be fully defined
- Proactive self-starter mindset and ability to move work forward with limited direction
- Strong attention to detail and commitment to accurate, high-quality work
- Experience developing meeting agendas, capturing minutes, maintaining action items, and coordinating follow-through
- Strong proficiency with Microsoft PowerPoint, Excel, Word, Teams, and SharePoint
- Ability to develop professional, client-ready presentations, trackers, reports, and other project materials
- Excellent written and verbal communication skills
- Strong interpersonal and cross-functional collaboration skills
- Strong problem-solving skills, sound judgment, and willingness to take ownership
- Interest in technology-enabled programs and willingness to learn technical delivery concepts and tools
- Ability to obtain and maintain the required background investigation or Public Trust
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