Purchasing Agent II
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Job Description
Purchasing Agent coordinating doors, frames, and hardware procurement for construction projects. Analyzing vendor bids, managing orders, shipments, pricing, and detailer support.
Responsibilities:
- Purchase materials and coordinate procurement of goods and services for project bidding and execution
- Request bids and analyze vendor pricing and capacity against budget and project requirements
- Negotiate vendor pricing when necessary
- Present purchasing recommendations to project teams
- Prepare contracts for work
- Provide special pricing and procurement support to detailing teams
- Track quotes, escalations, vendor pricing, order acknowledgments, shipments, backorders, and replacement orders
- Meet with manufacturer and wholesaler representatives and maintain relationships
- Manage and update buy programs and price books in Comsense
- Communicate with vendors regarding pricing, availability, and delivery schedules
- Prepare purchase orders and special instructions for manufacturers
- Verify order acknowledgment accuracy and update detailers
- Coordinate warehouse, logistics, detailer, and manufacturer activities to ensure orders are complete and shipped on time
- Troubleshoot Contract Information Requests, shortages, and breakage items with the warehouse
- Coordinate return goods authorizations and call tags for incorrect or damaged materials
- Quote and coordinate LTL shipments from warehouse/logistics to job sites
- Check product compatibility between manufacturers and series
- Maintain stock-item inventory in Comsense
- Locate templates and answer general product questions or contact manufacturer customer service/technical support
- Execute Keying Summary Sheets in coordination with detailers
- Quote and order noncontract miscellaneous material on sales orders
- Drive the project team through the purchasing process and work on medium-sized projects
- Assist in developing and mentoring Level 1 employees; may have direct reports
Requirements:
- 4–7 years of experience
- Bachelor’s degree in a related field (preferred)
- Intermediate knowledge of Doors, Frames and Hardware software: Comsense, Protech Titan, Avaware, eMullion+TOAD
- Intermediate knowledge of Doors, Frames and Hardware products, services, processes and projects
- Proficient in PDF editing applications (Bluebeam/Adobe)
- Ability to navigate and mitigate risk and communicate strategies to the team
- Ability to lead an assignment or special project from start to finish
- Ability to make decisions independently depending on complexity
- Ability to function autonomously most of the time
- Ability to think strategically, critically, and analytically
- Ability to initiate and maintain relationships with key staff and other departments
- Ability to assist in development and mentoring of Level 1 employees; may have direct reports
- Customer service skills, including ownership, follow-up, accountability, listening, clarifying questions, and positive attitude
Benefits:
- Exempt FLSA status
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