Real Estate Transaction Coordinator
Posted 42ds ago
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Job Description
Remote transaction coordinator supporting a Texas residential real estate brokerage. Managing transactions, executive operations, marketing, and AI-enabled workflow automation.
Responsibilities:
- Prepare and manage offers, contracts, disclosures, and closing paperwork
- Schedule and coordinate showing appointments
- Send documents for signature and track completion
- Maintain and update listings and transaction files in MLS and Transaction Manager
- Manage inbound and outbound email, flag priorities, and draft responses
- Own the calendar, schedule meetings, and resolve appointment conflicts
- Anticipate meeting needs, including documents, preparation, and follow-ups
- Provide right-hand executive support across the client's multiple businesses
- Track and follow up on open projects and tasks
- Bring structure and organization to informal processes
- Create marketing materials and graphics using Canva
- Support and help manage social media content and posting
- Identify repetitive tasks suitable for automation
- Build and manage simple AI agent workflows using ChatGPT and similar tools
- Check and route automated outputs to the client for final review
Requirements:
- Demonstrated experience as a real estate transaction coordinator or in a comparable real estate support role
- Solid understanding of the real estate transaction process, including offers, disclosures, and closing paperwork
- Hands-on experience working with MLS platforms and managing listings
- Prior experience supporting a busy executive, broker, or business owner in an assistant capacity
- Strong written and verbal English communication skills
- Comfort navigating MLS systems, transaction management platforms, and e-signature/document workflows
- Working knowledge of Canva for marketing content
- Familiarity with Google Suite and Microsoft Suite across desktop and mobile
- Practical experience using ChatGPT or similar AI tools, with the ability to spot automation opportunities
- Highly organized and proactive; able to work autonomously and adapt to shifting priorities
- Computer with at least 8GB RAM and Intel i5/AMD Ryzen 5 processor or higher
- Internet speed of at least 40MBPS
- Headset with extended noise-cancelling microphone and webcam
- Back-up computer and internet connection
- Quiet, dedicated workspace at home
- Reliable internet connection
- Must provide own computer with Intel Core i5 or similar or higher operating system
- Strong ownership, anticipation, organization, discretion, and professional communication
Benefits:
- No benefits package included
