Senior Project Manager, Events
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Job Description
Senior Project Manager coordinating multiple high-volume events for a non-profit AI research institute. Focusing on logistics and project management within a global research community.
Responsibilities:
- Own end-to-end project planning and delivery for multiple assigned events running concurrently
- Move quickly and fluidly between events at different stages: one in planning, one in final prep, one wrapping
- Manage the full logistics checklist across events: venue and vendor coordination, participant invitations and communications, budget tracking, on-site execution, and post-event wrap-up
- Make real-time calls on scope, resourcing, and sequencing when things change
- Support junior PMs by ensuring they have full context on events from the design stage
- Coordinate dependencies between events and across functions (content, communications, operations, technical infrastructure)
Requirements:
- 5-8 years experience managing large-scale or high-complexity events from start to finish
- Demonstrated experience managing a high volume of events concurrently
- Able to hold a large amount of detail across multiple workstreams without losing sight of the big picture
- Energised by a fast pace and a full plate
- Demonstrated ability to manage multiple stakeholders, competing timelines, and overlapping priorities with confidence
- Experience coordinating remote individuals, teams, event contributors, and vendors across time zones and cultures
- Strong experience in logistics, vendor and venue management, and on-site operations
- Proficiency in project management tools (e.g. Asana, Coda, Airtable)
- Clear, structured, and proactive communicator comfortable writing external emails, internal briefings, and playbooks
- Proven ability to operate independently, manage ambiguity, and make sound judgement calls under pressure
- Genuine interest in FAR.AI’s work and motivation to contribute to a well-run, high-functioning team
Benefits:
- comprehensive health, dental, and vision insurance
- generous paid time off and holidays
- work-related travel and equipment expenses covered
- catered lunch and dinner at Berkeley office
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