Talent Acquisition Scheduler
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Job Description
Talent Acquisition Scheduler coordinating interviews, calendars, and candidate communications for Avalere Health, a global healthcare consultancy. Supporting Talent Acquisition Partners and hiring managers across teams and time zones.
Responsibilities:
- Coordinate and schedule interviews across multiple teams, locations, and time zones
- Manage interview logistics, including calendar invitations, meeting links, room bookings, and travel arrangements where required
- Serve as a primary point of contact for candidates throughout the interview process
- Partner with Talent Acquisition Partners and hiring managers to ensure efficient interview scheduling and resolve calendar conflicts
- Maintain accurate candidate and interview data within the Applicant Tracking System (ATS)
- Monitor interview activity and proactively identify and address scheduling challenges
- Deliver a high-quality candidate experience through timely, professional, and inclusive communication
- Assist with recruitment reporting and scheduling metrics
- Identify opportunities to improve recruitment coordination processes and operational efficiency
- Work closely with interview teams across multiple time zones and business functions to ensure the hiring process runs smoothly
Requirements:
- Previous experience in recruitment coordination, talent acquisition, scheduling, HR administration, or a similar support role
- Strong organisational skills and ability to manage multiple priorities in a fast-paced environment
- Proven experience coordinating complex calendars and scheduling across multiple stakeholders and time zones
- Excellent communication skills with a professional and candidate-centric approach
- High attention to detail and commitment to accuracy
- Experience using Applicant Tracking Systems (ATS) and Microsoft Office tools, particularly Outlook, Teams, and Excel
- Strong problem-solving skills and ability to navigate scheduling challenges
- Ability to build effective relationships with candidates, hiring managers, and colleagues at all levels
- Comfortable handling confidential information with discretion and professionalism
- Passion for creating exceptional candidate and stakeholder experiences
Benefits:
- 401(k) plan with employer match contribution up to 4%, immediately vested
- Life insurance
- Disability coverage
- Medical, dental, and vision plans
- Flexible working arrangements, including hybrid and remote work
- Option to work from anywhere across the globe two weeks each year
- 20 vacation days
- One personal well-being day
- 9 public holidays
- Gifted end-of-year holidays
- Early Summer Friday finish in June, July, and August
- Free counselling through employee assistance program
- Personalized health support
- Enhanced maternity, paternity, family leave, and fertility policies
- On-demand training and professional development support
- Global mobility opportunities across the business
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