Associate Vice President, Project Management Office
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Job Description
Associate Vice President leading project management Office to ensure excellence in project delivery. Overseeing a remote team and managing key client accounts.
Responsibilities:
- Lead, coach, and develop a team of project managers, building a culture of accountability, continuous improvement, and high performance
- Govern project performance across the agency portfolio — tracking financials, resourcing, timelines, and risk to ensure delivery excellence at scale
- Translate portfolio and financial data into KPIs, dashboards, and executive-level reporting that drive informed decision-making
- Build, standardize, and continuously improve PM systems, workflows, and documentation frameworks across the agency
- Partner with practice area leads and Account leadership to ensure strategic alignment and operational clarity across the client portfolio
- Serve as hands-on project lead for select high-priority client engagements
- Support new-business pitches and set clear expectations with clients new to the engagement
- Navigate a matrixed, cross-functional environment — exercising sound judgment when priorities compete and collaborating effectively across disciplines
Requirements:
- 10+ years of project management experience on marketing-related work, with agency experience strongly preferred
- A proven track record of building, standardizing, and governing PM processes and reporting — not just maintaining inherited systems
- Hands-on fluency in project planning, task management, budgeting, resourcing, and forecasting
- Experience leading, coaching, and developing a team of project managers
- Strong data fluency — able to turn portfolio and financial metrics into actionable insights and executive-ready reporting
- Experience navigating a matrixed, cross-functional agency environment with competing priorities across departments
- Client-facing experience, including supporting new-business pitches and setting expectations with clients new to the engagement
- Proficiency with Wrike or a comparable platform (Asana, Smartsheet, Monday.com); transferable experience welcome
- Excellent communication skills — clear and confident with internal partners and senior stakeholders alike
- Bachelor's degree and/or an equivalent combination of education and relevant experience.
Benefits:
- Comprehensive benefits package including nationwide health, dental, and vision coverage
- 401(k) with employer contribution
- Employer-paid life insurance and short-term disability
- Flexible time off (FTO) with additional time-off options, including sick, volunteer & bereavement leave
- Paid parental leave
- A day off on your birthday
- Two agency-wide closures in the summer and winter
- Monthly lifestyle stipend to supplement routine wellness costs like streaming subscriptions, gym, or phone/internet costs
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